Accounts Receivable Administrator

ACCOUNTS RECEIVABLE ADMINISTRATOR

Summary:

Heffron Company, a leading Contractor in the Washington Metropolitan area, specializing in commercial mechanical and plumbing services, is seeking to hire an enthusiastic individual to join our team as a full-time Accounts Receivable Administrator. The Accounts Receivable Administrator, reporting directly to the CFO, is responsible for providing primary accounts receivable support for the organization. The Accounts Receivable Administrator may have contact with all levels of employees in the organization, which requires strong interpersonal communication skills both written and verbal.

Essential Functions/Responsibilities:

· Process construction billings (invoices) into the ERP system, ensuring accuracy and timeliness.

· Generate AIA forms for timely customer billing based on accurate completed activities.

· Ensure accurate retention amounts are being held and retention bills are released to the customer as per agreement in contract.

· Responsible for timely and accurate time and material billings.

· Process change orders through conversion to billings and billing items.

· Coordinate unbilled activity with project managers to ensure timely invoicing.

· Work with project managers to issue monthly work-ups for cut-off billing dates highlighting activity for the month and reports for the period.

· Assist with setup of jobs including revenue and cost items.

· Act as gatekeeper and maintain Active Jobs folder containing all contracts, job documents, subcontractor agreements and job correspondence.

· Review accounts receivable aging report and call customers for cash collections.

· Record customer payments against open accounts receivable.

· Validate and verify lien release documents to ensure company remains protected.

· Coordinate and facilitate monthly A/R meeting and generate meeting minutes / actions to be distributed.

· Assist in development and implementation of new procedures and features to enhance the workflow of the department.

· Provide daily, weekly, monthly, and yearly reports as necessary, and assist in month-end closing.

· Assist with ad hoc reports and special projects as needed.

Education

· Bachelor’s degree or higher in Accounting, Finance, or related Business field.

Technical Skills and Prior Experience

· Minimum five years of relevant work experience in construction and/or manufacturing preferred.

· Must be PC proficient and able to thrive in a fast-paced setting. Experience with Jonas, or another ERP system a plus. Must have strong experience with the Microsoft Office Suite, and advanced user of spreadsheets.

· Strong verbal, interpersonal, and written communication skills.

· Detail-oriented, organized, and must be able to work independently.

· Ability to multi-task, work under pressure and meet deadlines required.

· Required to follow any other job-related duties required by the Manager.

Job Type: Full-time

Pay: $36.06 - $40.87 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Performance bonus

Application Question(s):

• Do you have general accounting knowledge and skillset supporting the same?

Ability to Commute:

• Kensington, MD 20895 (Required)

Ability to Relocate:

• Kensington, MD 20895: Relocate before starting work (Required)

Work Location: In person

Salary : $36 - $41