Administrative Coordinator

Administrative Coordinator

HematoLogics has an exciting opportunity for an Administrative Coordinator to join our team onsite at our laboratory on the Seattle waterfront. This is a dynamic position requiring the ability to provide accurate and precise administrative services while fluidly shifting between multiple duties. We are seeking a candidate with strong interpersonal and administrative skills to work successfully with our Operations team. This position will be a full time Monday-Friday role.

Hematologics was founded in 1995 with the goal of assembling a group of people passionate about the application of advanced technologies to diagnosing and managing patients with leukemia or lymphoma. We have grown to be at the forefront of medical diagnostics for hematologic malignancies and are dedicated to outstanding quality and patient care. The interdisciplinary application, technical integration, and understanding of multiple technologies is the foundation for our exceptional service to our clients as well as ongoing learning opportunities for our team. Our shared HematoLogics mission is to learn and innovate through teamwork, changing medicine for the future. We actively work together to maintain a positive, enjoyable, and inclusive work environment.

Responsibilities include but are not limited to:

·       Provide general administrative support including calendar scheduling and correspondence.

·       Lunch ordering for departmental and companywide lunches.

·       Owning the ordering for companywide gift cards for remote employees, company swag, and office concessions.

·       Managing conference room scheduling and reservations.

·       Assist in administering/organizing FOB access and our Parking Pass Policy, as needed.

·       Assist with office organizational tasks, as needed, for company remodel.

·       Assist in the coordination and execution of department-wide projects and initiatives.

·       Owns event planning for all company occasions (e.g., summer and holiday parties, Halloween costume contest, lab      week).

·       Provide support for team events, and other departmental activities.

·       Ensuring teams stay within budget for team initiatives (i.e., team lunches).

·       Organizing and sending expense receipts to Accounting.

·       Offer administrative support to team members and senior management as needed.

·       Foster positive relationships with internal and external stakeholders to ensure effective collaboration.

·       Contribute to the development of administrative policies and procedures to streamline workflow.

·       Assist Human Resources with projects, as needed.

·       Providing overall highly skilled administrative and office support to the HematoLogics staff, coordinating with the Office Manager, Clinical Laboratory Assistants, Client Services Coordinator, and other technical and nontechnical staff. 

·       Ad-hoc projects as needed.

Qualifications:

·       B.A./B.S. in Business Administration, Office/Event Management, Human Resources or relate field.

·       Minimum of 2 years of experience in an administrative role or similar position. Hospitality experience a plus.

·       Excellent written, verbal and interpersonal communication skills and the ability to use wise judgement in working independently and within a team.

·       Client-focused approach and dedication to HematoLogics mission and values.

·       Ability to demonstrate computer literacy, exemplified by proficiency in Microsoft Suite and navigation of various software with ease.

·       Strong attention to detail and problem-solving skills.

·       Ability to work independently as well as collaboratively with a team.

·       Ability to work well with diverse individuals and groups, accommodating varying work styles and perspectives.

·       Ability to demonstrate initiative, work effectively under pressure, prioritize tasks in a fast-paced environment, and maintain a positive attitude and proactive work ethic.

·       High level of integrity and ability to handle sensitive and confidential information with discretion.

·       Highly organized with strong attention to detail.

·       Experienced in scheduling and communicating with vendors.

·       Light knowledge of financial tools and expense management.

Working Conditions:

·       Full-time position, with standard office hours, M-F, 7:30am-4pm.

·       Occasional overtime or flexibility may be required based on project timelines.

·       Ability to lift up to 30 pounds.

·       Must be able to come onsite 4 days a week.

Salary : $24 - $27