What are the responsibilities and job description for the Administrative assistant position at HHDC?
About Us
At Hispanic Housing Development Corporation (HHDC), we believe in creating vibrant, inclusive communities.
Our dedicated team is committed to enhancing the quality of life for our residents through excellent property management and community support.
We foster a culture of respect, teamwork, and innovation, where every member’s contributions are valued.
Join us in making a difference!
Position Summary
As a Leasing Administrative Assistant, you'll play a crucial role in our property management team.
You’ll assist with leasing operations and various administrative tasks while ensuring a friendly and professional atmosphere.
Your contributions will help us maintain a welcoming environment for our residents, visitors, and staff.
Key Responsibilities
- Answer phone calls and greet guests with a warm, professional demeanor.
- Provide exceptional customer service to tenants, vendors, and visitors.
- Support on-site staff with administrative tasks, including typing correspondence and preparing reports.
- Maintain office supplies and assist with inventory management.
- Help with preparing property management reports and processing work orders.
- Assist with lease renewals and tenant file management.
- Conduct property showings for potential residents as needed.
- Perform data entry for move-ins, move-outs, and recertification information.
- Handle maintenance requests and related paperwork.
- Manage calendars and appointments for staff and tenants.
Work Environment
You’ll thrive in a professional office setting, using standard office equipment while juggling various tasks.
Expect a dynamic atmosphere with opportunities to interact with a diverse range of people.
Physical Demands
This position may require you to walk the property, climb stairs, and lift up to 15 lbs.
to handle office supplies.
Minimum Qualifications
- High School diploma or GED (2-year college education preferred).
- Experience as an administrative assistant and in customer service (1 year minimum); previous leasing experience is a plus.
- Proficiency in MS Office (Outlook, Excel, Word) and a willingness to learn new software.
- Strong time management and organizational skills.
- Excellent written and verbal communication abilities.
- Bilingual (English / Spanish) preferred, depending on resident demographics.
Why Join Us?
At HHDC, we’re not just about managing properties; we’re about building community.
You'll be part of a team that values diversity, encourages growth, and supports each other in achieving our goals.
If you’re looking for a role where you can make a real impact while being part of a supportive environment, we want to hear from you!
Last updated : 2024-09-19
