Payroll Specialist

Founded in 1919, Holt Construction is celebrating over 100 years in business with our 3rd generation of Holt family leadership. Holt thrives on its reputation as a quality construction company that maintains its core values and “family” atmosphere while providing the best services to our clients.

Our team’s experience, training and backgrounds have allowed us to work within the most sensitive markets, including data centers, Class A secure buildings, airports as well as the healthcare and pharmaceutical industries for over 80 years. Many of Holt’s employees have been with the company for over 25 years which is a true indication of our particular core values and business approach.  Our extensive project portfolio and repeat clientele are testament to our quality of work and ability to develop and maintain long-term client relationships.

Holt ’s management philosophy is to be managers of the construction process, not just overseers and recorders of the process.  We pride ourselves in working with owners and all team members in a collaborative process to provide cost-effective solutions to the numerous roadblocks that may be encountered during design and construction to ensure successful project execution.

Job Summary 

The Payroll Specialist is responsible for performing a range of accounting and clerical tasks related to the payroll function such as calculating pay, deductions and issuing checks.

Essential Duties and Responsibilities

Payroll

• Set up new hires in Viewpoint (union & non-union) including deductions, liabilities, & appropriate PTO's. This includes updating union rates promptly
• Set up employee garnishments (ex. child support, tax)
• Process and Pay Monthly AFLAC invoice
• Weekly timecard processing for both union and nonunion staff
• Review timecards for any discrepancies in hours
• Send reminder emails to late-time approvers to ensure payroll is processed timely. (payroll/timecard approvals)
• Process payment via paper check or direct deposit and send out paystubs

 Review Paid Time Off (PTO)

• Weekly reconciliation of PTO using payroll and HR System

 Benefit Deductions

• Set up / update deductions and liabilities for selected benefits

 Payroll Taxes & 401k

• Prepare and remit weekly payroll taxes for federal and multi state as well as 401k
• Record weekly disbursements

Union

• Weekly union remittance
• Maintain updated union rates in payroll
• Handle union audits

 Certified Payroll

• Prepare and provide weekly certified payroll for specified projects

Payroll Reconciliation

• Prepare weekly/monthly/quarterly payroll reconciliation for various payroll accounts

• Prepare reports/backup for weekly payroll taxes & employee 401k deferral and loan remittance

Additional Responsibilities

• Assist the Assistant Controller with special projects
• Other duties as assigned
  

Qualifications

• Associate Degree in Accounting, Business, related field or a combination of education and work experience
• 3-6 years of performing payroll functions in a corporate environment; Construction Industry experience preferred
• Proficiency with computer applications, including Microsoft Office Suite (Word, Excel). Viewpoint/Vista or Procore a plus
• Familiar with payroll laws and regulations at multi-state level
• Effective verbal and written communication skills
• Efficient analytical and general math skills
• High level of integrity and discretion in handling confidential/proprietary information
• High level of time management and organizational skills. Detail oriented with a sense of urgency

Holt Construction Corp. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.