Event Program Coordinator

Event Program Coordinator

Location: Remote U.S. or other locations

Department: Professional Community Development

Employment Type: FT

Minimum Experience: Entry level

About Us  

The mission of the IFS Institute (“IFSI”) is to bring more Self leadership to the world. IFS (Internal Family Systems) is a transformative, evidence-based psychotherapy, based on the view that the mind is naturally multiple and that we all have a core Self that can’t be damaged and that knows how to heal.

The IFS Institute provides training for professionals and organizations globally, an annual conference, a practitioner directory for those looking for IFS trained providers, and a growing number of online courses, books, and other resources.

Our goal is to create learning environments and a community that teach and support the internal welcoming of parts that have been exiled, shamed, or marginalized within our systems so that they may be seen, heard, valued, and ultimately healed. Building and supporting a diverse workforce is foundational to this goal and we are a committed equal opportunity employer.  To learn more about our growing organization, view a few of our introductory IFS videos.

Position Summary

This role reports to the Event Program Manager and will play an integral role in the successful planning and execution of events such as conferences, live retreats and workshops. This role will work closely with the Event Program Manager to determine needs and objectives and then provide support to ensure that the event meets these goals.  The Event Program Coordinator must be able to manage their time efficiently and have a level of creativity that will support the growing demand for IFS (Internal Family Systems) Institute’s programs.

In this role you must successfully be able to communicate with internal and external stakeholders, such as contractors and vendors. The Event Program Coordinator should be able to utilize event management software, and design tools, such as Canva. The ability to work cross functionally with various departments and manage administrative aspects of a project are tools that will help this role excel.

Key Responsibilities

• Maintain the event program database, and keep up with project scheduling timelines
• Support all aspects of event registrations and provide participant support as needed.
• Assist with obtaining approval for continuing education credits for events as needed.
• Arrange meetings for the Event Program manager and other key stakeholders as needed.
• Develop and maintain the live event calendar
• Oversee correspondence with internal and external stakeholders as directed
• Assist in the preparation of workshop materials and coordination of presenter requirements as directed.
• Support the fostering of relationships with speakers, presenters and facilitators
• Collaborate with marketing to meet promotional deadlines.
• Assist with event budgets
• Other duties as assigned

Role Requirements 

• 2 - 5 years relevant experience
• Bachelor’s degree
• Comfortable discussing and implementing DEI initiatives
• Exceptional organizational time-management and follow-through skills
• Skilled at communicating kindly, clearly and professionally in written and spoken English
• Strong Microsoft 365 skills, as well as an ability to learn and adapt to new ways of doing things
• A strong attention to detail and high level of accuracy
• Experience working independently and collaboratively across a matrixed organization
• Minimal travel required, including up to one week biannually

IFS Institute is an Equal Opportunity Employer and does not discriminate based on any characteristic protected by local law.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email and confirming your request for an accommodation and include the job number, title and location to Careers@ifsinstitute.com. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by our U.S. IFS Institute HR Department who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: IFS Institute is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any IFSI employee by a third-party agency and/or search firm without a valid written & signed search agreement, will become the sole property of IFS Institute. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Salary : $24 - $29