Senior Executive Assistant HYBRID - 25858

Our client, a global food manufacturer in Chicago, IL, is seeking a Senior Executive Assistant for a 2-3 month contract position.

Global company with a great employment brand, culture, and working environment!

Working hours: 10am-6pm M-F.

Hybrid schedule with work-from-home flexibility. 

Position overview:
 As a Senior Executive Assistant, you will leverage your exceptional organizational and interpersonal skills to support the General Manager. Your passion for fostering relationships and achieving objectives will be essential to your success and that of the team.

This hybrid position is based in Chicago, IL, and requires a positive attitude, proactive mindset, and resilience. The ideal candidate is action-oriented, drives projects forward, and demonstrates high learning agility. Strong time management, planning, and attention to detail will ensure the success of the leaders you support.

Responsibilities include:

• Coordinating and organizing calendars (current and years in advance), managing travel arrangements (domestic and international), submitting expense reports, handling administrative budgets, and managing confidential materials.
• Communicating effectively with internal customers and all organizational levels through various channels.
• Assisting with executive-level presentations and correspondence, scheduling meetings (on-site and off-site), and ensuring detailed execution of event plans.
• Handling special assignments and ad-hoc tasks to support organizational goals.

Skills Required:

• Exceptional written and verbal communication skills.
• Strong organizational skills, acute attention to detail, good judgment, and the ability to maintain confidentiality.
• Excellent problem-solving skills and ability to prioritize conflicting projects under deadlines.
• Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and knowledge of expense reporting, human resource, and accounts payable systems.
• Ability to work effectively with employees at all levels and diverse backgrounds across the organization.

Experience Required:

• 3 years of experience supporting executive leaders.

Education Required:

• High School Diploma or equivalent experience supporting senior management.

Our hiring process:
 After submitting your resume, one of our experienced recruiters will review it and reach out to you within a few business days if they'd like to discuss next steps.

Similar Titles Encouraged to Apply:

• Administrative assistant
• Accounts payable clerk
• HR generalist 
• Office administrator