ADMINISTRATIVE ASSISTANT (CES)

Description

Are you driven by helping others? Are you interested in joining an organization that is also driven by helping others? If so, we have the opportunity for you! InAlliance is a nonprofit organization that supports adults with developmental disabilities; we believe individuals with developmental disabilities have the absolute right to participate fully and equally in society. We are looking for an experienced administrative assistant to provide support for the Community Employment Services (CES) Program Director and staff.

Essential Functions*: 

• Provide general clerical support to ensure smooth program operations.
• Maintain and organize participant files, including regular updates and purging.
• Process intakes and discharges in documentation software efficiently.
• Assist in the hiring process by scheduling and participating in interviews.
• Train and support staff to enhance team performance.
• Request funding authorizations in a timely manner.
• Prepare, review, edit, and route program paperwork.
• Conduct weekly audits of staff documentation for accuracy and compliance.
• Assist in the billing process and maintain organized billing records.
• Coordinate coverage and assist in scheduling CES staff leave and vacation requests.
• Attend CES staff meetings, take minutes, and distribute notes.
• Verify staff mileage and timecards before submitting to payroll.
• Keep departmental records accurate and up to date.
• Maintain a caseload, providing direct support to program participants.
• Collaborate with employers and participants to address challenges to employment and support job retention.
• Document participant progress with clear and accurate notes.
• Connect with participant Circle of Support if applicable.
• Schedule monthly external team meetings and send client related weekly updates.
• Complete and review documentation, such as Annual Plans, Progress Notes, and Reports.
• Submit participant progress reports to funding agencies as needed.

• Utilize effective time management and organizational skills to prioritize tasks effectively.

*Must be able to perform essential functions of this position with or without accommodations.

Qualifications

Required Education and Experience 

These qualifications are guidelines, not hard and fast rules, so if you have 70% of the qualifications listed, we encourage you to apply. Experience can include paid and non-paid experience including volunteer work and lived experience that helped you to build the competencies, knowledge, and skills needed for this position. Applying allows you to be considered. 

Education:  

• High School Diploma 

Experience:  

• Must have a minimum of two years’ experience working in an administrative capacity, preferably in services for individuals with disabilities, with indications of increasing levels of responsibility. 
• Proficiency in MS Office Suite.

Preferred Education and Experience: 

Experience:  

• Experience working with adults with developmental disabilities, preferably in an inclusive and integrated setting.

Education:  

• Bachelor's degree in human services or related field.
• CPR/First Aid Certification.

Additional eligibility requirements 

• Must be able to verify employment eligibility under USCIS I-9 requirements  
• After a conditional job offer has been made, pre-employment screening will be required. InAlliance will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws. 
• CA Driver License
• Clean Driving Record
• CPR/First Aid Certification must be obtained within 30 days of hire

What We Offer

Benefits

• Competitive Salary
• Low-cost Medical, Dental, & Vision Insurance
• Free TeleHealth from HealthiestYou
  • Medical Services
  • Behavioral Health
  • Back Care
  • Dermatology
  • Nutrition
• Company-paid Life Insurance
• Voluntary Insurance Plans: Aflac, Legal Shield Services, Vision
• Employee Assistance Program (EAP)
• Voluntary 403(b) retirement with company match
• Generous paid time off, including holidays, vacation, and sick time
• Flexible Spending Account Plans
• Health Savings Accounts
• Mileage Reimbursement
• Cell/Device Stipend

Perks

• Flexible work schedules for eligible employees/positions
• TicketsatWork (employee discounts)
• LifeMart (employee discounts)
• Fun Employee events like celebrating Direct Service Provider Appreciation Week and annual Staff Recognition Events
• Employee committees where you can make your voice heard and have a positive impact
• High employee morale/satisfaction rate
• Equal employment opportunities*

InAlliance is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: InAlliance is committed to equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at InAlliance are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. InAlliance will not tolerate discrimination or harassment of any kind. InAlliance encourages applicants of all ages (18 ).  

Salary : $21 - $21