Admin Assistant

JOB DESCRIPTION – ADMIN ASSISTANT (REMOTE)

PLEASE READ TO THE END BEFORE APPLYING

If a great work culture is important to you and you want to be a part of an amazing team in the health and wellness space, read on!

We are growing fast—one of Inc Magazine’s Fastest Growing Companies in 2022—and we are on a mission to create the kind of company your friends WISHED they worked for.

At Influence Machines, we serve experts in North America with a proven track record of teaching and sharing their content, that we believe in, and who are frustrated, discouraged, and disillusioned by all the done-for-you promises and the insane amount of work it takes to be an online expert. 

This is a full-time, fully remote position for an administrative assistant for our client, Nutritious Life.

Please follow these steps to apply for this position. 

Step 1— Read the details, position overview, and requirements below.

Step 2—Click the link below to answer a few questions with short video responses

https://app.vouchfor.com/c/e3aXbTldyD 

Step 3—Please email a cover letter and copy of your resume to us at admin@influencemachines.com with the subject line “I’m your Admin Assistant!”

About Us:

We are a fast-growing online business dedicated to helping online experts expand their impact and grow their legacy. Our team is passionate, supportive, and fully remote, offering a great work culture with the flexibility to work from anywhere, and unlimited PTO. 

Our Mission

To impact the lives of 20 million people globally by 2030. 

Our Core Beliefs

• Learning Embraces Mistakes
• Openness Begets Trust
• Respectful Candor Inspires
• Empowered Teams Succeed
• Systems Produce Quality
• Service Creates Happiness
• Contribution Beats Accumulation

Position Overview:

As our Admin Assistant for Nutritious Life, your main responsibility is to oversee and complete workflows and maintain organized systems and processes. This role is ideal for someone who thrives on details, enjoys creating efficiencies, and is skilled at juggling multiple priorities. 

Key Responsibilities:

• Hands-on Administrative Tasks: Draft communications, manage files, and prepare meeting notes or follow-ups.
• Task Management & Completion: Assign and monitor tasks for team members to ensure timely completion and follow-up on progress, including your own tasks. 
• Daily To-Do Management: Send daily to-do lists to the executive team with necessary links and resources. 
• Podcast Support: Handle scheduling, coordination, and logistics for podcast episodes, including managing timelines, communicating with guests, and posting each episode. 
• Email Communication Management: Assist in creating, reviewing, and scheduling emails, ensuring accurate timing, audience segmentation, and tracking links.
• Communication Workflow: Act as a liaison between platforms (e.g., Slack and Asana) to ensure plans, updates, and instructions are accurately documented and communicated.
• Organizational Support: Provide assistance in organizing files, creating checklists, and ensuring clarity in task execution.
• Documentation and Tracking: Maintain updated records of plans, deadlines, and workflows across tools and platforms.
• Process Improvement: Identify and suggest improvements to existing processes to increase efficiency and productivity.

The Ideal Candidate:

You…

• Are highly organized and detail-oriented.
• Enjoy hands-on administrative tasks and thrive in a supportive role.
• Have excellent communication skills 
• Prefer working from home and can self-organize and prioritize around work hours
• Are tech-savvy, comfortable with tools like Slack, Asana, Google Workspace, and project management software.
• Have experience in community management, email campaign scheduling, and/or podcast support.
• Have 1-2 years of experience in a similar role (preferred).

Tools You’ll Use:

• Slack
• Asana
• Google Workspace (Docs, Sheets, Calendar)
• Zoom
• ActiveCampaign
• WordPress
• Canva
• Acast
• ChatGTP
• Loomly

What We Offer:

• Fully remote work environment.
• Unlimited Paid Time Off (PTO) to encourage work-life balance.
• Opportunity to be part of a passionate, mission-driven team focused on helping people lead healthier, more mindful lives.

Benefits:

Health, Dental, and Vision Insurance

Life insurance

Unlimited paid time off

401(k) Plan with 5% Company Match

Schedule:

8-hour shift

Day shift

Monday to Friday

Supplemental pay types:

Bonus pay

Job Type: 

Full Time 

Hourly Position: $20-$25 per hour

Salary : $20 - $25