Staff Accountant

Description

This position is responsible for the daily operations/activities of the Accounting Department

including collaborating with other members of the Accounting Staff in all aspects of

accounting to include the general ledger, accounts payable, accounts receivable, and fixed

assets.

*Hybrid work arrangement with up to 2 days' work from home after orientation period* 

Authority

The Staff Accountant has the authority to perform all tasks/duties as assigned, complete

transfers on behalf of the company within the bank accounts, grant or deny customer's credit

based on proper research, approve or reject positive pay and ACH decisions, recommend

new policies and procedures in the areas of responsibility.

Authority to stop work:

This authority permits any employee at any level to halt a job or task when a hazardous

situation appears imminent, or they feel unsafe.

Essential Duties and Responsibilities

Perform the following duties:

Formal monthly/yearly close, any and all duties that include but are not limited to:

• Conduct mid-level general-ledger account reconciliations, verify accuracy

of data, and identify and correct errors

• Drive monthly close, identify and complete adjusting journal entries,

balance-sheet account reconciliations including but not limited to, bank

account reconciliations, A/P, A/R, and inventory subledger reconciliation,

accruals and deferral maintenance

• Manage credit card reconciliation. Assist with financial statement

preparation, by providing schedules, variances, and working-capital cashflow

reports

• Assist with fiscal year end close, review/audit, and bank covenant

reporting

• Prepare special financial reports, when requested by senior managers, by

collecting, analyzing, and summarizing account information and trends

Banking, Accounts Payable and Payroll, any and all duties that include but are

not limited to:

• Monitor bank accounts daily

• Monitor and resolve positive pay/ACH exceptions

• Manage account transfers within bank accounts

• Administer weekly check run and other payments

• Create and maintain vendor accounts

• Review and process payroll

• Liaise with internal and external financial clients

Financial Analysis, any and all duties that include but are not

limited to:

• Provide financial analysis regularly and as requested (ratios, revenue

drivers, expense and profitability analysis)

• Assist with cash flow forecasting

Sales and Use Tax administration:

• Organize and update the company’s tax database

• Register the company for tax and other necessary permits by following

the nexus thresholds

• Recommend tax strategies that align with business goals

• Prepare necessary paperwork for and/or review and manage tax

payments and returns in the tax software

Other responsibilities, any and all duties that include but are not limited to:

• Assist with property and casualty insurance policy administration

• Complete year-end 1099 and 1096 reports

• Confirm fixed assets comply with the company policy

• Ensure W-9 forms and letters are updated and sent to all customers and

vendors

• Evaluate and make appropriate improvements to internal account

processes and controls, ensuring practices are in line with the overall

company goals

• Ensure compliance with all applicable laws, regulations, and guidelines

• Other duties as assigned

Collaborate on the following duties:

Accounts Receivable, any and all duties that include but are not limited to:

• Billing of domestic and foreign sales and shipping fees

• Review Aged Invoice report

• Send monthly statements

• Process debit/credit memos

Invoicing, any and all duties that include:

• Confirmation of all domestic invoices within the database

• Verification and billing of shipping fees

• Distribution of invoices to the customers

Accounts Payable, any and all duties that include but are not limited to:

• Post vendor invoices and other payables

• Review vendor statements and arrange payments.

• Review credits and apply them to accounts.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. The requirements listed below are representative of the knowledge, skill,

and/or ability required.

Required –

• Bachelor’s degree in Accounting or closely related field

• 1-3 years’ experience in Accounting

• Comprehensive and thorough working knowledge of generally accepted accounting

practices and principles

• Ability to understand and analyze financial data

• Excellent work ethic with the ability to maintain confidentiality of information and/or

data

• Good analytical and problem-solving skills

• Excellent time management and organizational skills

• Keen attention to detail

• Excellent customer service, telephone etiquette and communications skills

• Good data entry and proofreading skills

• PC proficiency with a working knowledge of Microsoft Office Suite

Preferred –

• Advanced education in Accounting, Finance or related field

• Experience with AvaTax software

• Experience using Sage ERP

Salary Description

• Exempt, range: $63,000 - $70,000 annually