What are the responsibilities and job description for the Litigation Secretary position at Integr8staff?
Job Title – Litigation Secretary
Company Location – Los Angeles, CA 90017
Hybrid 1-Day Onsite Work Schedule | Direct Hire
Salary – $85k, DOE
Job Summary of the of the Litigation Secretary position
Integr8staff seeks a versatile and experienced Litigation Secretary. This position requires a highly motivated individual with experience all facets of litigation (some of which must be state and federal litigation with healthcare practice experience.
Responsibilities of the Litigation Secretary position
Format, input, edit, retrieve, copy, scan, and transmit legal documents
Prepare pleadings and discovery documents for filing and service
Schedule depositions with attorneys, clients, witnesses, and court reporters
e-Filing – State and Federal
Manage and plan calendar of all appointments, conferences and meetings
Daily review and prioritization of client correspondence and communications
Create pleading/discovery binders, indexing, filing documents, organize and file case documents.
Client Intakes, editing contracts and handling mailings
Schedule conference calls and on-site/off-site meetings
Prepare draft engagement and confirming letters as needed
Prepare and submit new matters; change intakes for existing matters concerning adverse parties and billing contact and other information and collaborate as needed
Arrange and coordinate travel arrangements
Partner timesheets, expense summaries, and client bills
Utilize docketing/calendaring department to track court and filing deadlines
Attorney timesheets, expense summaries, and client bills
Assists with overflow work and other projects as assigned
Performs overflow typing, filing, or photocopying as requested by other attorneys
Maintain client confidence by keeping client/attorney information confidential
Requirements of the Litigation Secretary position
3 years of litigation secretary experience in a law firm (state and federal litigation experience)
Extensive knowledge of litigation e-filings and trial procedures, federal, state and appellate court procedures, and federal and state court rules is required.
Working and interacting with all levels of firm personnel and have excellent verbal and written communication skills.
Must have the ability to learn new skills and systems quickly.
Type 75 wpm and have excellent spelling, grammar and punctuation
Bachelor’s Degree preferred
Secretarial Certification, ABA approved Paralegal Certification preferred
Experience working with a document management system
Proficient in iManage, ProLaw, Microsoft Office Suite applications Word, PowerPoint, Excel, etc.
Excellent technical, organizational and administrative skills as well as strong interpersonal skills.
Ale to prioritize and work independently in a fast-paced environment.
This person should be able to work under pressure, be flexible, proactive, resourceful and efficient.
Candidate must be able to handle multiple projects and changing priorities on a very busy desk.
Must be able to work in the office 1 day per week following approx. 3 month training period.
Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.
Company Location – Los Angeles, CA 90017
Hybrid 1-Day Onsite Work Schedule | Direct Hire
Salary – $85k, DOE
Job Summary of the of the Litigation Secretary position
Integr8staff seeks a versatile and experienced Litigation Secretary. This position requires a highly motivated individual with experience all facets of litigation (some of which must be state and federal litigation with healthcare practice experience.
Responsibilities of the Litigation Secretary position
Format, input, edit, retrieve, copy, scan, and transmit legal documents
Prepare pleadings and discovery documents for filing and service
Schedule depositions with attorneys, clients, witnesses, and court reporters
e-Filing – State and Federal
Manage and plan calendar of all appointments, conferences and meetings
Daily review and prioritization of client correspondence and communications
Create pleading/discovery binders, indexing, filing documents, organize and file case documents.
Client Intakes, editing contracts and handling mailings
Schedule conference calls and on-site/off-site meetings
Prepare draft engagement and confirming letters as needed
Prepare and submit new matters; change intakes for existing matters concerning adverse parties and billing contact and other information and collaborate as needed
Arrange and coordinate travel arrangements
Partner timesheets, expense summaries, and client bills
Utilize docketing/calendaring department to track court and filing deadlines
Attorney timesheets, expense summaries, and client bills
Assists with overflow work and other projects as assigned
Performs overflow typing, filing, or photocopying as requested by other attorneys
Maintain client confidence by keeping client/attorney information confidential
Requirements of the Litigation Secretary position
3 years of litigation secretary experience in a law firm (state and federal litigation experience)
Extensive knowledge of litigation e-filings and trial procedures, federal, state and appellate court procedures, and federal and state court rules is required.
Working and interacting with all levels of firm personnel and have excellent verbal and written communication skills.
Must have the ability to learn new skills and systems quickly.
Type 75 wpm and have excellent spelling, grammar and punctuation
Bachelor’s Degree preferred
Secretarial Certification, ABA approved Paralegal Certification preferred
Experience working with a document management system
Proficient in iManage, ProLaw, Microsoft Office Suite applications Word, PowerPoint, Excel, etc.
Excellent technical, organizational and administrative skills as well as strong interpersonal skills.
Ale to prioritize and work independently in a fast-paced environment.
This person should be able to work under pressure, be flexible, proactive, resourceful and efficient.
Candidate must be able to handle multiple projects and changing priorities on a very busy desk.
Must be able to work in the office 1 day per week following approx. 3 month training period.
Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.
Salary : $85,000
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