Executive Assistant (Hybrid)

Full Job Description

Senior Executive Assistant

Your Contribution to Our Mission:

• Manage the calendar for our DoD customer including scheduling and coordinating meetings, booking meeting rooms, etc
• Prepare briefings, presentations, and meeting materials and distribute to appropriate parties prior to the meeting.
• Assists in preparing for conferences/ meetings by assembling background material, solicits topics of discussion from various organizations , develops the agenda and distributes prior to the event. Notes commitments during meetings, informs staff of same and assures feedback from attendees or provided summary minutes to keep him well informed. Ensures that taskers are relayed to appropriate staff members and follows through to ensure responses.
• Manage scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.
• Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary. Prioritizes and determines whether correspondence should be brought to attention, referred to appropriate personnel, or handled personally. When necessary, uses initiative to obtain clarification of instructions from originating offices or appropriate focal points. Follows up on incoming correspondence to insure timely and appropriate action. Reviews documents prepared for signature or requiring coordination for conformance with regulations, grammar, format, and command policies.
• Maintains and secures the confidential files. Safeguards personnel information and classified material. Observes all security regulations in handling and storage of material.

Qualifications:

• 5 -7 years of experience in executive administration
• Exceptional written and verbal communication skills
• Proficient with Microsoft Office Suite, Google Suite
• Demonstrated ability to prioritize, meet deadlines, work independently, and manage multiple tasks simultaneously.

*****In office requirement 3 days per week****

Job Types: Full-time, Contract

Pay: $85,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $85,000 - $95,000