Contract Closeout Specialist (Hybrid)

Location : Rockville, MD, United States

Title : Contract Closeout Specialist

Location : Rockville, MD (Hybrid Role)

Terms : Full-Time

Clearance : Qualified candidates must be US citizens and able to obtain a minimum of public

trust clearance

Travel : 0% - 25%

Pipeline : This role is a pipeline for a potential opportunity in the first quarter of 2025

RESULTS. INNOVATION. VALUES. ACCOUNTABILITY.

That's RIVA. Our employee-first approach has manifested a culture that attracts the best and

brightest. By investing in people firsts, and providing a flexible work environment, our

employees have higher moral, higher productivity rates, and lower turnover. At RIVA, people are

our #1 priority.

Description

In this position the ideal candidate will be tasked with providing contract closeout administrative

support for our federal government customer. The Contract Closeout Specialist will be

responsible for managing the closeout process for a wide range of government contracts,

including but not limited to cost-reimbursement, fixed-price, time-and-materials, and labor-hour

contracts. The specialist will ensure that all contractual obligations are met, final payments are

processed, and required documentation is completed in accordance with Federal Acquisition

Regulations (FAR) and agency-specific guidelines. This role is critical to ensuring the efficient

and compliant closure of contracts, minimizing risks, and supporting the agency's mission.

Responsibilities :

Contract Closeout Management :

Review and analyze contract terms and conditions to determine closeout

requirements.

Monitor contract performance and ensure all deliverables are completed and

accepted by the government.

Coordinate with contracting officers, program managers, and other stakeholders

to facilitate the closeout process.

Financial Reconciliation :

Perform detailed financial analysis to reconcile contract funding, expenditures,

and payments.

Process final invoices and ensure proper documentation is submitted for final

payment.

Coordinate with finance and accounting departments to resolve any

discrepancies.

Documentation and Compliance :

Prepare and submit all required closeout documentation, including contract

closeout checklists, final reports, property disposition records, and contractor

release of claims.

Ensure compliance with the FAR, agency policies, and other applicable

regulations throughout the closeout process.

Maintain accurate records of all closeout activities and documentation for audit

purposes.

Maintain the closeout filing room, located in Rockville, MD.

Communication and Coordination :

Serve as the primary point of contact for contract closeout matters, responding to

inquiries from contractors, government officials, and other stakeholders.

Facilitate meetings and discussions with relevant parties to resolve any

outstanding issues preventing contract closeout.

Provide regular updates on the status of contract closeouts to contracting

officers, the COR, and the Program Manager.

Identify and recommend process improvements to streamline the contract

closeout process.

Develop and update closeout procedures, templates, and best practices to

ensure consistency and efficiency.

Provide training and guidance to junior staff, as required.

Requirements

Minimum Education : BS / BA degree in a related field

Minimum Experience : 3 years of federal contact closeout experience

Knowledge of FAR and other relevant regulations governing federal contracts Familiarity

with government financial systems and contract management software

Excelling organizational skills, with the ability to manage multiple contract closeouts and

deadlines simultaneously

Effective communication and interpersonal skills for interacting with government officials,

contractors, and team members

Preferred Qualifications

Experience with closeouts for the Department of Health and Human Services (HHS)

Salary Range : $70,000-100,000k Depending on Experience

Salary : $70,000 - $100,000