Administrative Assistant

Reports To: CPI Office Manager

Hours: 5 days on 2 days off, 6 am - 6 pm

SUMMARY

Primary focus of this position will be administrative support at the CPI location. This position will be the first person the customers will come into contact with either in person or over the phone. It is important they have a pleasant demeanor, patience, and able to present a professional attitude.

Secondary focus of this position will be the responsibility of monitoring, maintaining, tracking, and processing CPI PO procedures to ensure payment completion with the accounting dept. This position must maintain open communication with the managers that approve these before getting sent on to accounting.

DUTIES

• Entering, storing, and maintaining sales and other data
• Welcome truck drivers and guide them through the process of using our facility
• Prepare snacks
• Greet customers and check them in and out of the plant
• Coordinate communication and timing of incoming trucks
• Coordinate and manage needs of the plant (repairs, water disposal, vendors, etc.)
• Track all outgoing fluids and solids. Maintain files for these records
• Answer incoming phone calls, take messages, etc.
• Maintain the entire office. Keep it organized, neat, and clean
• Ensure an adequate supply of office, PPE, and kitchen supplies
• Schedule and execute the shipments of loads to Idaho
• Work on PO's and get them sent to accounting

JOB SPECIFIC REQUIREMENTS

• Office clerical experience - 2 years minimum
• High School Diploma or general education degree (GED)
• Basic understanding of accounting
• Proficiency in Microsoft Office applications including intermediate Excel skills
• Excellent verbal and written communication skills, attention to detail
• Excellent customer service and phone skills Demonstrated pro-active approach to responsibilities along with the ability to multitask, execute requests on time, and ensure attention to detail and high-quality accuracy
• Strict adherence to JMAC policies and procedures as outlined in the Company Policies.
• Must possess a positive attitude and a willingness to work in a team environment and assist co-workers or supervisors with other duties as required.
• Dependability and ability to work flexible/extended hours as needed. Timely and regular attendance is an expectation of performance for all JMAC Resources employees. Employees will be held accountable for adhering to their workplace schedule.

STANDARD REQUIREMENTS

• Demonstrated commitment to safety as expressed in JMAC Energy Services corporate value People First, Safety Always
• Valid US issued driver's license with a good driving record
• Availability to work long hours, including nights, weekends, and holidays as required
• Ability to work safely in all types of weather
• Timely and regular attendance is an expectation of performance for all JMAC Energy Services employees. Employees will be held accountable for adhering to their workplace schedule.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
• Ability to speak effectively, in English, to customers or employees of organization.
• Ability to work independently and in a group or team environment
• The employee must have the ability to lift and/or move more than 50 pounds
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to climb or balance. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl.
• Specific vision abilities required by this job include distance vision, peripheral vision, and depth perception.

Ability to pass background and drug and alcohol tests.