Administrative Assistant II

Job Summary

The Administrative Assistant II supports the efficient operation of the unit by organizing and implementing administrative systems and procedures.

This role acts as the primary source of information for the department and maintains essential records while assisting with the preparation of reports.

The Administrative Assistant ensures smooth communication within the department and handles complex and confidential information with minimal supervision.

Key Responsibilities

• Organize and implement administrative systems and procedures to support department functions.
• Serve as the principal source of information on unit, project, or program details.
• Gather, maintain, and analyze data to assist in report preparation, using various computer software tools.
• Prepare and maintain records related to financials, personnel, administration, and students.
• Facilitate day-to-day communications and ensure smooth workflow within the department.
• Compose, proofread, edit, and prepare correspondence, reports, and other documents using word processing, spreadsheets, and databases.
• Arrange facilities and plan meetings, conferences, and seminars as required.
• Perform clerical or administrative duties in alignment with department goals.
  
  

Required Qualifications

• Proficiency in office software, including email, calendar management, word processing, and spreadsheets, with intermediate to advanced skills.
• Prior office experience, demonstrating strong organizational and communication skills.
• Ability to work independently, handling complex and confidential information with professionalism.
  
  

Preferred Qualifications

• Familiarity with database management and other advanced office applications.
• Experience coordinating meetings, events, or projects to support departmental objectives.
  
  

Education: Bachelors Degree