What are the responsibilities and job description for the Accounts Receivable Analyst position at K-Solv Group?
The K-Solv Group offers a diverse portfolio of products and services across multiple industries, onshore and offshore. Our years of service and vast geographic reach are strengthened by our commitment to build the company with the utmost integrity and modern approach. We offer the infrastructure and expertise to provide an industry-leading suite of services, including chemical, disaster response, environmental solutions, and completion services.
We are seeking a motivated, qualified individual to join our company as an Accounts Receivable Analyst who will be a part of the Accounts Receivable team and report directly to the A/R Manager. This position will be responsible for helping ensure that the collections process is effective, and that customer billing is accurate and timely. All work will be performed in accordance with Company policies and procedures.
Duties & Responsibilities
- Complete monthly billing process for two legal entities with high level of accuracy, maintain strong working relationship with Sales teams and Customer Service Reps.
- Analyze and verify that all revenue is accurately billed and accounted for each month with supporting documentation.
- Work closely with the Management team to automate document flow between sales and A/R.
- Assist co-workers with any special billing situations as needed.
- Process customer payments and perform collection activities to include improving DSO, reduce past due balances, and decrease bad debt by actively pursuing delinquent customer accounts.
- Make recommendations for issuing demand letters, invoice reversals, and write off balances, report and monitor the progress of those efforts regularly.
- Report weekly to management on past due accounts and coordinate with collections and sales team to resolve any customer issues.
- Process monthly closing procedures to ensure timely financial deadlines are met and provide support on month-end reporting.
- Prepare end of year blend stock reporting and documentation.
- Assist with quality improvements, processes, and initiatives for billing and collections.
- Special projects as delegated by the A/R Manager or Division Controller.
- Manage department email inbox.
- Maintain open communication with team, leadership, and customers.
- Performs other job-related duties as assigned.
Requirements
- High School Diploma or general education degree (GED), associate degree in accounting preferred.
- Demonstrated high volume billing, invoicing, and collecting experience.
- Proficient use of Microsoft Office applications; Microsoft Business Central D365 and Datacor Chempax knowledge is a plus
Knowledge, Skill, & Abilities
- Knowledge of basic accounting principles.
- Functional knowledge of accounting in the area of billing and accounts receivable.
- Exceptional verbal, written, and interpersonal communication skills.
- Ability to communicate effectively with internal and external customers.
- Strong time management, organizational, and attention to details skills.
- Ability to work collaboratively in a team setting.
- Ability to work independently and without supervision.
- Ability to prioritize tasks and meet scheduled deadlines.
- Ability to read, write, and comprehend associated documents.
- Ability to understand and follow oral and written instructions.
- Ability to follow all company policies and procedures.
- Willingness to work outside of regular work schedule when necessary.
The forementioned statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or tasks that may be required.
"The Company provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training."
