Accounts Payable and Accounts Receivable Analyst

Joint AP/AR Analyst to perform both accounts payable and receivable functions. This role will ensure timely processing of invoices, payments, and collections while maintaining accurate financial records. The ideal candidate will have a strong background in accounting, excellent communication skills, and the ability to work in a fast-paced environment.

Pappas Restaurants is a family-owned and operated company, which means our core values have been passed down from generation to generation. We're constantly focused on innovation, attention to detail, and quality in everything we do.

Essential Job Duties and Responsibilities

Accounts Payable

• Process 500 vendor invoices monthly, ensuring proper approvals, accuracy and coding.
• Upload and process 500 mass vendor invoices using EDI or Excel templates to streamline data entry.
• Reconcile vendor statements, investigate discrepancies, and work with vendors to resolve outstanding issues.
• Collaborate with internal departments to resolve invoice discrepancies, including missing approvals, incorrect charges, and duplicate invoices.
• Accrue invoices at period-end and research outstanding liabilities to ensure financial reporting accuracy.
• Use Concur to monitor and ensure compliance with company procurement and expense policies.

Accounts Receivable

• Integrate and record daily third-party delivery service sales invoices, reconcile payments, and book adjusting entries.
• Investigate and resolve discrepancies, coordinating with delivery services and providing reports for refunds due.
• Process and reconcile insurance billings and payments. Coordinate with Benefits group to resolve any payment issues and update spreadsheets.
• Work with Payroll to report biweekly Catering tips for completed events.
• Integrate weekly Catering/Delivery sales and promptly address discrepancies.
• Prepare and mail invoices for airline meal voucher reimbursements.
• Prepare and send biweekly statements.
• Monitor accounts for overdue balances, follow up on outstanding invoices, and initiate collections as needed.
• Assist with month-end and year-end closing processes, including preparing financial reports.
• Reconcile AR aging reports with the general ledger, ensuring accuracy and resolving variances.

Requirements

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
• Experience: 3-5 years of combined AP/AR experience, preferably in the restaurant or hospitality industry.
• Technical Skills: Proficiency Microsoft Excel and in Great Plains accounting software (or similar). Door Dash accounting,
• Concur, EDI and Stampli experience a plus.
• Soft Skills: Strong organizational skills, attention to detail, and the ability to multitask in a deadline-driven environment.
• Communication: Excellent verbal and written communication skills for vendor and customer interactions.
• Problem-Solving: Ability to analyze financial discrepancies and provide effective resolutions.

Additional Information

This job posting contains some general information about what it is like to work at Pappas Restaurants and is not a complete job description. Pappas Team Members perform a number of different tasks every day, and this posting does not list all of the essential functions of the job.

Americans with Disabilities Act (ADA)

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the Company. Please contact teamresource@pappasrestaurants.com for assistance completing any forms or to participate in the application process.

Pappas Restaurants is an Equal Opportunity Employer.