What are the responsibilities and job description for the Executive Assistant position at KEH, Inc.?
We exist to put camera gear in the hands of ordinary people to unlock extraordinary potential.
The original camera re-commerce company, KEH has always envisioned a better way to support the passion and profession of photography. Serving the camera community since 1979, KEH has become the largest curated market for field-tested, expert-graded photo and video equipment in the industry.
We are seeking a proactive and highly organized Executive Administrator to support our executive team.
As our Executive Assistant, you will play a pivotal role in ensuring the executive’s time is maximized, and the company’s operations run smoothly. The ideal candidate will have a strong blend of organizational, strategic, and communication skills.
You should be:
- Comfortable working in a fast-paced, innovative environment where agility and creative thinking are valued
- Passionate about the company’s mission and the role innovation plays in achieving long-term success.
- Able to anticipate the needs of the executive and take initiative without being prompted.
- Thrives in a dynamic, evolving environment and handles shifting priorities with grace.
- Able to juggle multiple projects, deadlines, and priorities while maintaining a high level of attention to detail.
- Capable of navigating challenges and bottlenecks without direction and offering solutions swiftly.
- A team player who can work across departments and build strong relationships.
Key Responsibilities:
Executive Support: Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
Communication: Serve as a primary point of contact between executives and internal/external stakeholders. Prepare and manage correspondence, reports, and presentations.
Confidentiality: Handle sensitive information with discretion and maintain confidentiality.
Team Collaboration: Work closely with other administrative staff and team members to support company-wide initiatives and ensure seamless operations.
Event Coordination: Coordinate and plan high-profile events, meetings, or conferences, both internally and externally, working with various teams for flawless execution.
Meeting Management: Work closely with executive leaders to schedule, coordinate, and facilitate meetings. Including but not limited to note taking, agenda building and owner/take-away follow up.
Travel Arrangements: Organize complex domestic and international travel itineraries, including booking flights, accommodations, and arranging for ground transportation.
Expense Management: Track and process expense reports, purchase requisitions, and executive budgets.
Board Meetings & Management: Manage and prioritize the executive's daily, weekly, and monthly schedules, including handling a high volume of emails, calls, and communications.
Performs other related duties as assigned
Qualifications:
Experience: 5 years of experience as an Executive Assistant, with at least 2 years of experience supporting C-suite executives (CEO, CTO, CFO, etc.). Experience in a mid-size company, preferably in a fast-paced, innovation-driven environment (tech, healthcare, creative industries, etc.). Strong background in managing complex, high-stakes schedules and priorities.
Skills: Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively.
Communication: Excellent written and verbal communication skills, with a keen eye for detail. Ability to work cross-collaboratively with internal and external stakeholders, teams, investors, and clients.
Technology: Proficiency in Microsoft Office Suite, G-Suite, and project management software (Asana, Trello), and ability to learn new tools quickly.
Adaptability: Ability to thrive in a rapidly changing environment and manage multiple priorities with a proactive approach.
Problem-Solving: Strong analytical skills and a solutions-oriented mindset.
Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred. Professional certifications such as CAP (Certified Administrative Professional) are a plus.
Work Environment
- Willingness to work flexible hours, including occasional evening and weekend support.
- On-site with occasional work from home
- Some travel may be necessary for business trips or events.
Benefits:
Comprehensive medical, dental, and vision plans
Life Insurance & Supplementary Benefits
401(k) and company match
Paid vacation and holiday
Employee Discount on camera gear
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