What are the responsibilities and job description for the Executive Assistant position at Kryfton?
Key Responsibilities: Confidential Executive Assistant to the CEO:
Calendar Management
? Manage scheduling of both internal and external meetings and events based on CEO's priorities.
? Stay informed and maintain a detailed check list of CEO's Priorities and related meetings.
? Review the list with CEO on a regular basis to ensure alignment and clarity.
? Regularly review and update the calendar as per CEO's priorities and preferences.
? Proactively address potential calendar conflicts to ensure calendar is current and up to date.
? Optimize CEO's schedule to ensure maximum efficiency and improved time management for CEO. As and when needed, support the CEO with specific personal priorities like booking doctor appointments, hotel/restaurant booking for special events, etc.
? Be the primary point of contact for meeting requests and inquiries related to the CEO's calendar.
? Promptly follow up, respond and provide all necessary information when requested.
Travel arrangements
? Meticulously plan and manage all travel plans, agenda, logistics, and
? itineraries.
? Be proactive in coordinating with travel and facilities team to ensure all logistics are in place before CEO's visit.
? Arrange all important documents related to travel plan and meetings and ensure to review with CEO proactively.
Expense Management
? Maintain all expenses and related reports in an organized manner.
? Timely perform all accounting tasks and file expense reports.
Project Management
? Coordinate all Executive meetings and retreats and assist with staff meetings and events as needed (both internal and external).
? Lead/assist CEO office with special projects, events, and activities.
? Coordinate with all stakeholders (both internal and external) as and when needed.
? Coordinate meetings and visits for external guests, liaising with internal stakeholders to ensure smooth logistics.
Required Skills:
- Minimum 14 years of EA experience, within the tech services or consulting industry,
supporting C level executives.
- Polished and professional communicator, both verbal and written.
- Ability to interact and engagement with senior stakeholders.
- Excellent Program Management Skills - ability to multitask and work in a fast-paced
Environment.
- Drive end to end handling of key tasks and activities.
- Problem Solving skills - highly detail Oriented. Resourcefulness and ability to independently find solutions and manage projects.
- Experience in working across different time zones and geographies (preferably USA and India);
should have managed calendar and schedules accordingly.
- Proficient in Microsoft Office and experience of working through G Suite.
Soft Skills:
- Flexibility to work with evolving priorities of the CEO and provide best support all the time. Be
flexible to support urgent calendar needs after hours and over the weekend.
- Stable, long-term orientation - track-record of staying with an organization/executive, having
grown in the job.
- High service orientation - Ability to go beyond to deliver exceptional outcomes.
- Ability to interact with senior client and coordinate with their offices.
- Positive outlook with a ‘can do’ attitude, with high drive and energy.
Job Type: Full-time
Pay: $150,000.00 - $160,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Work Location: On the road
Salary : $150,000 - $160,000
