Administrative assistant

What you'll bring to the team :

Supports the Ride Maintenance Department with administrative responsibilities including budget tracking, projections, reporting, asset tracking, ride related inventory, document management, organization, scheduling support, tracking and other clerical duties.

Budget planning and reporting. Monitoring document control processes in the accounting process, including vendor invoice tracking.

Scan and save all related documents to the appropriate file locations and provide for audit and inspections as needed. Assist with audit preparation and documentation.

Essential Job Functions

Operations

• Inputs and tracks operational data for monthly reporting and analysis.
• Tracks training completion and provides frequent reports on upcoming and expiring training.
• Works closely with maintenance supervisors to manage the information and operation of the maintenance asset management system.
• Responsible for the scanning, saving, organization and general management of ride, attraction or equipment documentation, following standard document management practices.
• Collects and prepares documents as required for audit or other inspection requirements.
• Assist in entering Purchase Orders or other purchasing requests, as needed.
• Work with vendors for invoice tracking, receiving, payables, and projections
• Ability to assist with shipping, customs, and foreign exchange situations for accounting and coordination purposes.
• Ability to assist with labor scheduling activities for various shifts occurring 7 days a week.
• Scan, file and manage all inspection documents, including the storage room of previous year documentation.
• Oversee the supplies and operation of the department office equipment (ex. Copier, fax machine) to ensure all supplies are stocked and required services are scheduled.

Marketing

Provides data when requested.

Financial

Responsible for creating, administering, tracking and working within the department budget. Direct liaison with the Finance team for monthly tracking and projections.

Development

Assists the ride maintenance department with coordinating and scheduling safety classes and courses as needed.

People

Works with multiple different managers, technicians and other department personnel with diverse working styles.

Health & Safety :

Provides information upon request for inspections, investigations and other audit materials.

Qualifications & Experience :

Education and Experience

Bachelor’s degree or relative experience with Finance and Accounting activities is desired.

Work Environment

Various areas inside and outside of the Attractions

Using heavy machinery tools

Temperatures ranging from hot to cold

Working Pattern :

This position requires flexibility. Work hours require early mornings. Occasional late afternoons, and evenings

Will require weekends and holidays.

Physical Description :

Ability to sit for long periods of time to perform administrative tasks.

Sufficient dexterity to complete administrative tasks and use a computer for long periods of time.

Hear with surrounding distracting noises, and sufficient hearing to communicate with individuals and by telephone.

Other Requirements :

Typical schedule will be Monday Friday, but must be willing to work flexible hours, including evenings and weekends to support team if / when needed.

I hereby acknowledge that I have read the job description & physical description provided regarding the position. By signing, I acknowledge that I fully understand the expectations and requirements for the position and will work to the best of my ability to achieve them on a daily basis.

Benefits :

At Merlin we welcome the world to our magical attractions and resorts every day and we want to reflect that same multicultural mix inside our business too.

We strive to create an inclusive and diverse workplace where people can be themselves, have the same opportunities and thrive together.

Because at Merlin, everyone matters!

Although we understand that we'll always be learning and growing, we aim to be the most inclusive and flexible employer in our industry.

Pay Range : USD $21.00 / Hr.

USD $21.00 / Hr.

Last updated : 2024-11-01

Salary : $21