What are the responsibilities and job description for the Temp - Program Assistant (Flex), Office of the President, Global Development (Hybrid from Seattle, W position at Mac's List?
As the employment agency hiring temporary workers to be assigned to the Gates Foundation , we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation .
AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.
The Team
The focus of the Global Development (GD) division is to help deliver targeted healthcare solutions in the developing world. Our strategies focus on Polio Eradication, Immunization, Primary Healthcare, Global Health Agencies and Funds, Emergency Response, as well as the country work on the African continent and in India.
Your Role
The Flex Program Assistant is an integral member of the Office of the President team and works on assignments to fill short terms assignments for the Seattle assistants in Global Development. The Flex Program Assistant provides wide and varied administrative and organizational support for the program and operations leaders and teams. Efficiency, attention to detail, flexibility, good interpersonal and problem-solving skills are essential in this role.
What You'll Do
- Manage complex calendars including meetings with participants in multiple time zones, both internal and external to the organization.
- Handles high workloads, competing demands, vague assignments, interruptions, and distractions with poise and ease.
- Proactively review upcoming weeks / months and support principals with planning, recognizing potential bottlenecks and making recommendations for how to best allocate time / make trade-offs when scheduling issues arise.
- Schedule and plan events, such as meetings, conferences and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.
- Maintain organized files and records and a system for tracking, monitoring and prioritizing tasks and projects.
- Work on special projects as needed. May include conducting basic research and analysis of data to respond to requests.
Your Experience
Other Attributes
Hiring Requirements
As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.
NOTIFICATION : All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and "at will." There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.
