What are the responsibilities and job description for the Human Resources Administrator position at Macon Water Authority?
Job Summary:
The Human Resources (HR) Administrator works with the Human Resources Manager and HR Team to support all facets of human resources for MWA. The responsibilities will be carried out over the department's functional areas including but not limited to employee relations, recruitment, staffing, Training and Development, and back-up to the Human Resources Generalist. Work is performed under the supervision of the Human Resources Manager.
Responsibilities:
- Assists and performs all recruitment-related activities, including updating job descriptions, internal and external job postings for open positions, applicant processing, and tracking, updating the job line, assisting with applicant screenings, testing, scheduling interviews, conducting background checks, and new hire orientations.
- Assist with the job offer processes, hiring, generating employee badges, and performing I- 9 verification through the E-Verify System.
- Assists the Human Resources Generalist with preparing, processing, and maintaining all employment records for all MWA and MSI employees.
- Assist with preparing training materials and preparation for all employee educational meetings.
- Assist the entire HR Team with day-to-day administrative duties of all human resources programs such as benefits, payroll, safety, training, uniforms, and wellness, as well as updating policy manuals and standard operating procedures
- Assists with all requests for information, claim submissions, and monthly benefits reconciliations.
- Assists with external and internal surveys and mandated reporting.
- Create regular presentations and reports on HR metrics, such as turnover rates, retention rates, and more
- Update Vacancy Report
- Maintains a spreadsheet tracking applicants
- Provides general administrative support such as preparing correspondence, forms, and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents (electronic and hard copy files), and tracking deadlines.
- Exercises individual judgment when dealing with potential or actual issues and brings them to the manager's attention.
- Answer employees' queries about HR-related issues
- Performs special projects and other duties as assigned by the Human Resources Director.
Qualifications:
- Excellent organizational skills, with an ability to prioritize important projects
- Associates degree desired, Bachelor's degree preferred
- One to three years of experience in the human resources environment preferred
- Superior written and oral communication skills required
- Excellent computer skills, including Word, Excel, and PowerPoint
- Intermediate knowledge of Employment Rules and Regulations
- Ability to use proper judgment; discretion is essential due to the confidential nature of the position.
- Knowledge of ADP HR and payroll software desired
- Valid Georgia Driver's License with a clean driving record
- PHR/SHRM-CP certification preferred.
Physical Requirements:
- Occasional bending, stooping, crouching, climbing, or balancing
- Ability to lift to waist level, pull, and push up to 40 pounds.
- Use hands to grasp, write, draw, and operate office equipment.
