Not a remote position.
Our Company:
Maine Lobster Now is an eCommerce seafood company based in Saco, Maine. We specialize in delivering fresh, high-quality seafood products nationwide.
Description:
This is a combined role for primarily an accountant with some minimal human resources duties to help with recruiting and enrollment. These combined the duties create a full time role. We have part time consulting for both human resources and accounting to help with any questions and onboarding. Our in office requirements for off peak are 8 am -430pm M-F. For the entire month of December our hours are 7am - 5 pm M-F. Outside of office hours phone calls during business hours are expected to be answered and emails are expected to be monitored.
Job Duties:
Open and sort all mail and file appropriately.
Maintains office files; implements an efficient system for other staff to access files and records.
Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
Facilitates payments of vendors weekly, which may include verification of federal ID numbers, reviewing purchase orders, bill of ladings, and resolving discrepancies in the 3 part match with purchase manager.
Collect any outstanding balances for account receivable.
Verify employee hours with management and run payroll weekly using our payroll software, Rippling.
Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Communicate with vendors as their primary billing contact to resolve any issues with payments, invoices, or accounting issues.
Records entry of, verifies documentation for, and distributes petty cash and check deposits any cash at end of shift.
Has an understanding of accrual accounting and ability to accrue invoices and partial invoices as needed to meet accounting standards.
Calculates and reports sales tax based using our sales system.
Onboard and offboard employees in the payroll and benefits system (rippling)
Provide basic benefits information to employees (overview sheets) and act as a liaison between employees and our HR contractor.
Calculate employer benefits contribution and employee deductions for weekly payroll.
Work with our HR contractor and CEO to complete open enrollment and benefits renewals annually.
Post hiring ads and screen candidates for management upon request.
Required Skills/Abilities:
QuickBooks Desktop Enterprise (required)
Microsoft Excel (required)
G Suite (preferred)
Rippling (preferred)
Education and Experience:
Bachelors in Science - Finance, Economics, or related field
Physical Demands:
Able to sit and/or stand for the duration of the shift
Able to use a keyboard, headset, and computer monitor for the duration of the shift
Must be able to lift up to 15 pounds at times.
Must be able to type 30 words per minute
Full Time Benefits:
100% paid employee healthcare after 60 days
100% paid dental after 60 days
Group vision
Short term and long term disability after 60 days
Paternity leave after 12 months
401(k) Plan & Match - 100% match on your first 3% and 50% match on your next 2% of contributions. Eligible after 1 year.
Basic Life Insurance - $35,000 after 60 days. Employees can opt in for more coverage at their own expense.