Middle School Principal Secretary

Job Title:       Building Secretary
 
Reports to:    Building Principal      
 
Date Revised: August 2021
 
Basic Function:
To assure the smooth and efficient operation of the school office so that the office can have a maximum positive impact on the education of children can be realized. Promote the overall mission of the school system, and work to maximize the educational opportunities available to each student.
 
Essential Functions:

1. Act as secretary and receptionist for the Principal and Associate Principal performing any duty delegated by any of them.
2. Book meeting rooms, set up conference calls and take messages and minutes during meetings.
3. Coordinates a variety of programs and activities (e.g. meetings, site in-service day activities, workshops, ceremonies,
   dances, luncheons, field trips, etc.) for the purpose of delivering services.
4. Performs routine services such as filing, typing, and duplicating materials for the Principal.
5. Types letters, memoranda, reports, bulletins, forms, etc.
6. Answers telephone, tending routine inquiries; refers calls when needed.
7. Assist the Principal or designee and staff in handling interruptions and emergencies, calling for
   assistance when needed.
8. Sorts teachers’ mail and distributes same in mail boxes.
9. Organizes supplies and instructional materials for distribution to teachers.
10. Keeps office supplies in order; requisitions materials upon faculty request.
11. Keeps accurate data on personnel absences and records for substitute teachers.
12. Check substitute system daily and assist substitute teachers with paperwork.
13. Operates office equipment incidental to clerical duties.
14. Adds and deletes non-consumables for district-wide inventory.
15. Maintain a log of visitors to the school.
16. Attends to all student needs.
17. Process building purchase orders in conjunction with Central Office.
18. Responsible for arranging substitutes for any faculty who is absent.
19. Work cooperatively with staff in other offices with the completion of large or time sensitive
    projects or emergencies.
20. Display ethical and professional behavior in working with everyone who communicates or is
    associated with the office. Serve as a role model for students and staff in demonstrating positive
    attitudes, appropriate attire and grooming, accepting responsibility, and an effective work ethic.
21. Protect confidentiality of records and information about students and staff, and use discretion
    when sharing any such information within legal confines.
22. Maintain positive attitude with students, staff, parents, and visitors.
23. Perform any duties and responsibilities that are within the scope of employment, as assigned by
    the Principal or designee, and not otherwise prohibited by law or regulation.

 
Specifications/Qualifications:
Education & Experience:

1.  Previous clerical experience preferred
2. OSHA required certificate
3. Background Check

 
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear.  The employee frequently must squat, stoop or kneel, reach above the head and forward.  The employee continuously uses hand strength to grasp items.  The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job.  The employee must frequently lift and/or move up to 50 pounds.  The employee will sometimes push/pull items such as tables and carts.  Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc.
 

Working Conditions: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment can vary based on activities taking place.  The position requires the commitment of professional working hours that may require the employee to extend beyond a typical eight hour workday.  The employee will frequently work in different areas of the classroom including in/at desks, on or near the floor, standing, in movement while supervising indoor and outdoor activities, etc. The employee will usually work in indoor temperatures but will work outdoors when supervising students outside of the classroom.

 

The statements contained herein describe the scope of responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts the Board’s right to assign or reassign duties and responsibilities to this job at any time unless restricted by law or a negotiated contract.

 

The Marion Independent School District is an EEO/AA employer.

EQUAL EMPLOYMENT OPPORTUNITY
 

It is the policy of the Marion Independent School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. Additionally, the MISD does not discriminate in its education programs and activities, employment opportunities, or accommodations pursuant to Title IX, Section 504, and Title II, and on a continuous basis, reflects this policy in announcements, employment application forms, district policy, registration materials and student handbooks The District has established grievance procedures for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact: Equity Coordinator (for employment), Janelle Brouwer, Superintendent, 777 South 15th Street, Marion Iowa, 52302, 319-377-4691 jbrouwer@marion-isd.org  or  Equity and Title IX Coordinator (for programs), Gretchen Kriegel, Assistant Superintendent, 777 South 15th Street, Marion Iowa, 52302, 319-377-4691 gkriegel@marion-isd.org.

The Marion Independent School District is dedicated to supporting equity and the success of each child.  We recognize we are a community of different cultures and identities, and we will promote an environment where all feel welcomed and can thrive. The District and its employees will foster a community where everyone belongs, will treat others with dignity and respect, and will encourage our community partners to do the same.

Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to the Equal Employment Opportunity Commissions, Milwaukee Area Office, Reuss Federal Plaza, 310 West Wisconsin Ave., Suite 800, Milwaukee, WI., 53203-2292, (800) 669-4000 or TTY (800) 669-6820. http://www.eeoc.gov/field/milwaukee/index.cfm or the Iowa Civil Rights Commission, 400 E. 14th Street, Des Moines, Iowa, 50319-1004, (515) 281-4121 or 1-800-457-4416, http://www.iowa.gov/government/crc/. This inquiry or complaint to the federal office may be done instead of, or in addition to, an inquiry or complaint at the local level.

Further information and copies of the procedures for filing a complaint are available in the school district's central administrative office and the administrative office in each attendance center.