What are the responsibilities and job description for the Main Office Administrative Assistant position at Marquette University High School?
SUMMARY OF THE POSITION:
This position serves as an integral member of administrative support to the Main Office, with the primary responsibility being the tracking of student attendance and conduct records in accordance with prescribed procedures and practices to make for an efficient operation in achieving Marquette University High School’s goals and objectives.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Student Period Attendance - The administrative assistant processes student period attendance. In this process the administrative assistant is required to:
- Verify student absences with phone calls to parents.
- Update student attendance records throughout the day as necessary.
- Prepare Attendance reports for the Dean’s office as needed.
- Report truancy and unexcused absences
- Refer absence issues to the Dean or Asst. Dean for potential consequences.
Student Discipline Profiles - The administrative assistant maintains current conduct records. In this process the secretary is to:
- Assist the Dean of Students with clerical duties related to JUGs and Saturday JUGS.
- Maintain demerit stickers as directed.
- Enter discipline records into Skyward.
Graduation:
- Work with Jostens ordering caps and gowns, announcements, etc.
- Jesuit Honor Society recognition – work with the JHS moderator to order and distribute honor cords
- Letter(s) to parent regarding Graduation details
- Assist with misc. graduation planning and communication
- Review Commencement Program
Other Clerical Responsibilities - Provide clerical support as directed. In this capacity the administrative assistant is to:
- Prepare correspondence from the Dean of Students as directed.
- Maintain faculty parking lot tags and student parking permits.
- Process student homeroom information and prepare lists as needed.
- Assist in the registration process.
- Process, distribute, replace ID cards.
- Provide backup support for all school academic mailings and other work in the academic office as needed.
- Assign student lockers.
Other Responsibilities - Provides support in the General Office.
- Assist students who become ill or injured during the school day and contact necessary parties (when the nurse is not present).
- Assist with end of the year and summer duties.
- Assist with summer mailings
QUALIFICATIONS:
- Familiarity with or experience in Catholic/Jesuit education
- Experience working with diverse student populations
- Experience managing and coordinating programs
- Ability to meet deadlines and maintain accurate records
- Possess positive attitude, ability to work well with others, and handle inquiries professionally
SUPERVISION RECEIVED:
The Main Office Administrative Assistant reports directly to the Dean of Students.
TERMS OF EMPLOYMENT:
This is a 12-month staff position.
WORKING ENVIRONMENT:
This position requires frequent contact with employees and students. It may require prolonged periods of standing, sitting, and driving along with light lifting and bending.
This description documents the general nature and level of responsibility associated with this position. It is not intended to be a comprehensive list of all activities, duties, and responsibilities required of incumbents. It is not intended to limit or modify the right of any supervisor to assign, direct, and monitor the work of employees under supervision.
Job Types: Full-time, Part-time
Pay: $20.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $20 - $22
