Office Administrator

Position Details

Get to Know Us!

Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University’s mission, inspired by our Vision and Creed, includes a commitment to:

• Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
• Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
• Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
• Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
• Cultivate the development of an inclusive, just, and equitable community.
  
  

Come Meet Marshall and discover what it means to be part of the Marshall University family!

Come join our Herd!

We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.

• Work week is 37.5 hrs.
• A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
• Holidays – Employees receive 13 Paid Holidays
• Annual and Sick Leave – Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
• Health Insurance – Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
• Educational/Tuition Benefits – Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
• Retirement Plans – Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
• Life Insurance – Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
• Wellness Programs – PEIA provides various care management programs and the Pathways to Wellness program.
  
  

                            We are . . . Marshall!

Position Information

Position Title Office Administrator Banner Position Number 001436 E-Class CN - Class Nonexempt FT .53 or > Classification Title Office Administrator Department Chemistry - MU2520 Job Description

• Assist in the day-to-day clerical, general fiscal and administrative functions of the College of Science Dean’s office Business Manager.
• Budget: Prepares, submits, summarizes, and communicates budget information upon request from the Business Manager. Assists the Business Manager with all funds including state, MURC and Foundation held in the College of Science. Accountable for personal purchasing cards and fulfills purchasing requirements which requires knowledge of WV state and Marshall University Research Corporation (MURC) policies, and precise reconciliation of all purchases.
• Prepares encumbrances and requisitions as needed which includes obtaining all required documents and signatures prior to the entry. Forwarding documentation to the appropriate area.
• Personnel: Supports employment administration and human resources processes, serving as an additional point of contact with the central HR department for the COS Dean’s Office. Posts open positions in PeopleAdmin. Prepares online payroll certifications. Reviews and reconciles payroll registers, and updates pay distribution. Serves as the assistant point of contact on payroll issues. Assists in the preparation of PARs for open positions, payroll for faculty, hourly employees, on and off-campus adjuncts, graduate assistants, and others when directed by the Business Manager. Will serve as the back-up for FLAC entries in the absence of the Business Manager.
• Travel: Arranges and coordinates travel for COS dean’s office staff, recruitment travelers, Dean and Associate Dean. Assistance with COS departmental office duties in the event of a long-term absence or vacancy.
• Will be the administrator of the Science Olympiad account, COS summer STEM camp accounts, and other accounts as assigned. Ensuring complete documentation, scanning, and forwarding all documents to the Marshall University Research Corporation.
• Update of the Redbook for the College of Science in the absence of the Business Manager.
• Distribute MU Foundation monthly reports to the appropriate areas.
• Performs other duties as assigned, to support the mission and function of the College of Science.
  
  

Location MU - Marshall University Salary Range $32,893 - $42,000: Salary is commensurate with qualifications, education, experience, and internal equity. Salary Grade 3 Salary Type Salary Time Type Full-Time

Qualifications

Must be able to perform all essential job duties as outlined in the job description.

Required Qualifications

Education

• Bachelor’s degree
  
  

Experience

• One year of related experience
• Experience with desktop and centralized computer programs, including MS Office and data entry/retrieval.
  
  

Preferred Qualifications

Education Experience

Posting Detail Information

Posting Number MU0998NE Open Date 02/20/2025 Close Date Open Until Filled Yes Special Instructions Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a bachelor's degree?
• Yes
• No
  

Applicant Documents

Required Documents

• Resume
• Cover Letter
  
  

Optional Documents