What are the responsibilities and job description for the Executive Assistant / Project Manager position at Millcreek Community Hospital?
We are seeking a Project Manager/Executive Assistant to join our growing team where you will provide high-level administrative support to the assigned leader and leadership team, ensuring smooth and efficient operations within the organization and for the assigned leader/s, managing their schedules, communications, and information flow to optimize their productivity.
The Project Manager/Executive Assistant works within the LECOM clinical services to facilitate, coordinate and monitor project-related activities, goals, and objectives in accordance with requirements. Projects may include grants.
Responsibilities include:
- Provide project coordination and/or facilitation support for project-related meetings and activities.
- Prepare for project-related meetings/ activities by conducting scheduling polls, sending calendar invites, creating agendas, and taking meeting minutes.
- Ensure that all documents, meeting minutes, project resources, etc. are current and uploaded.
- Oversee the development and implementation plans of the projects and grants in coordination with the Project Director to ensure compliance with targeted timelines.
- Participate in the development of required documents and required reports (when applicable).
- Maintain and develop outcome reports and submit analysis to the leadership team.
- Participates in the development of data collection tools and makes data-driven decisions.
- Produce reports, presentations and briefs
- Act as the point of contact between the President and internal/external clients
- Handle requests and queries appropriately with the highest level of customer service
- Maintain the President's professional calendar
- Undertake the tasks of receiving calls, taking messages and routing correspondence
- Make travel arrangements
- Maintain diary, Arrange meetings and appointments and provide reminders
- Take dictation and minutes and accurately enter data
- Develop and carry out an efficient documentation and filing system
Requirements:
- Proven experience as a Project Manager and/or an Executive Administrative Assistant, or in other secretarial position
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Up-to-date with advancements in office applications and equipment
- Ability to multi-task and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
- Bachelor's degree, not required, however a plus
Work Location: In person
Millcreek Community Hospital, an Equal Opportunity Employer
Job Type: Full-time
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Education:
- Bachelor's (Preferred)
Ability to Commute:
- Erie, PA 16509 (Required)
Work Location: In person
