Summary. Rapidly growing media company is seeking a strong Executive Assistant to support a C-level Executive. Responsibilities will include heavy calendar management, gate-keeping, phone coverage, travel and expense reporting, document creation and revisions, creating and editing PowerPoint presentations, creating action plans, event planning, and ad hoc projects as needed. Qualifications. The ideal candidate will have 8 years of relevant admini...
Summary. Boutique hedge fund is seeking an Administrative Assistant / Office Coordinator to join the team. Responsibilities include reception coverage, answer main phone line, meet, greet and set up any visitors, order office and pantry supplies, and liaise with the building on any office issues. Provide administrative support to the team through calendar management, meeting coordination, travel and expenses, and document revisions. Extensive wor...
Summary. Boutique and growing NYC based Law Firm is seeking a receptionist / office coordinator to join their dynamic support team. This individual will serve as an ambassador of the firm and be the first point of contact for in-person visitors. Responsibilities include answering and directing telephone calls, greet, announce, and escort guests, reserve conference rooms, maintain appearance and organization of front desk and reception area. Will ...
Summary. Prestigious Venture Capital firm is seeking an experienced assistant to support the Head of HR plus a team of 5 direct reports. Responsibilities will include heavy calendar management, meeting / presentation preparation, travel arrangement and expenses, anticipate needs, and manage the flow of communication. Will work on event planning including HR summer and holiday celebrations. Will help with onboarding and some HR reporting in Workda...
Summary. One on one personal support for a senior executive at a prestigious family office. Provide administrative support including highly complex travel arrangements both domestic and international, creating itineraries, meeting coordination and any ad-hoc projects as needed. Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, budgets, special reports, and agenda material. Manage a high vo...
Summary. One on one personal support for a senior executive at a prestigious family office. Provide administrative support including highly complex travel arrangements both domestic and international, creating itineraries, meeting coordination and any ad-hoc projects as needed. Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, budgets, special reports, and agenda material. Manage a high vo...
Summary. Fast-paced investment firm is seeking a Receptionist / Office Assistant. Responsibilities include meeting and greeting visitors, answering and directing multi-line phone system, and heavy meeting scheduling. Arranging and setting up / booking conference rooms for meetings, ordering food, and setting up equipment. Ordering and organizing office and kitchen supplies and tracking inventory. Assisting with other ad hoc projects as needed. Qu...
Summary. Global private equity firm is seeking an admin assistant to support the talent team and also support office operations. The assistant will support multiple senior level executives in heavy candidate scheduling, expense management and reimbursement, uploading information into ATS, communicating with candidates and other talent program initiatives including coordination of intern events, new employee onboarding as well as learning and deve...
Summary. Global private equity firm is seeking an admin assistant to support the talent team and also support office operations. The assistant will support multiple senior level executives in heavy candidate scheduling, expense management and reimbursement, uploading information into ATS, communicating with candidates and other talent program initiatives including coordination of intern events, new employee onboarding as well as learning and deve...
Summary. NYC mid-sized law firm is seeking a HR Specialist / Generalist who will manage the recruitment and onboarding process for non-legal staff including role postings and working with agencies, screening resumes, conducting and scheduling interviews, generating offer letters, and completing reference and background checks. The individual will manage the HR database, create new hire profiles, input payroll, and process changes. They will creat...
SummaryGlobal financial services firm is seeking an Executive Assistant to support a Senior Executive. Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly. Responsibilities include high level gatekeeping, complex and ever-changing calendar management, extensive travel arrangements, high level internal and external communication, detailed meeting planning and coordination, cre...
