Accounting Assistant

**Work Schedule is Mon - Fri 8:30am - 5:00pm. Hourly rate is $21/hr **

We offer a competitive package of employee benefits for 30 to 40-hour week positions. You will receive a defined contribution amount of up to $14,580 per year (prorated for part-time employees working less than 40 hours per week) to purchase the benefits of your choice on a cafeteria plan basis. Any amount of this defined contribution not used towards your benefits will be paid to you as taxable earnings. We offer a retirement plan with a generous employer match starting at 4% after one year of employment.  Our paid time off is also more generous than many employers with vacation time accruing up to 25 days per year, 6 days of sick time per year and 12 paid holidays.

The benefits offered in our cafeteria plan are as follows: 

• Medical benefits –Kaiser--ranging from $0 Deductible Plan with $15 Copay to $,3200 Deductible Plan with Health Savings Account. Sutter Health plans are also available from $0 Deductible Plan to $2,500 Deductible Plan.
• Dental benefits –Guardian: 1 dental HMO and 2 PPOs 
• Vision benefits – 2 options from Guardian VSP: a standard vision plan and an   
  enhanced vision plan

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Helps ensure the integrity of the general ledger accounting system and subsidiary ledgers.
   1. Assists AP to ensure that expenses are posted timely and accurately to the general ledger, including opening mail, scanning and saving invoices, and requesting approvals.
   2. Assist AR with processing customer payments and invoices and possibly collections.
   3. Assists with continuous process improvement of the AP function including updating vendor invoice submissions from mail to email and moving from check to ACH payments.
   4. Works with department managers to collect company credit card receipts.
   5. Helps record, classify and summarize financial transactions and events in accordance with generally accepted accounting principles.
2. Assists with the preparation of timely and accurate monthly financial closes and operating performance reporting, as well as the preparation and coordination of the annual audit.
   1. Collects and files credit card receipts from managers to reconcile at month end.
   2. Assists with the preparation of supporting documentation for audits and interacts with external auditors as needed.
   3. Assists management with the analysis of monthly operating results.
3. Supports the agency’s compliance with federal and state regulations, including tax compliance and internal accounting controls, making recommendations for changes as the need arises.
   1. Adheres to generally accepted accounting practices.
   2. Assists in the continuous development and maintenance of internal controls of the agency.

OTHER DUTIES AND RESPONSIBILITIES:

1. Assist with NetSuite implementation.
2. Support efficient office operations in the department, including safeguarding accounting and employee information, and on-site and off-site inventory records; follow prudent expenditure controls; maintain appropriate storage and retention of accounting records.
3. Attend meetings and trainings as directed and necessary.

KNOWLEDGE, SKILL, AND ABILITIES REQUIRED:  (E = Essential; D = Desired)

1. BS/BA from an accredited college or university with a degree in accounting or finance. (D)
2. Willingness to learn:
   1. Accounting processes, accounting operations, internal controls, GAAP, financial reporting and taxation rules, regulations and appropriate practices; (E)
   2. Principles of general accounting and risk management practices for non-profit organizations with multiple cost centers and funding sources; (E)
   3. Auditing principles and procedures; financial controls; (E)
   4. Electronic data processing systems and computerized accounting programs; (E)
   5. Proficient with Microsoft Excel; (E)
3. Demonstrated ability to:
   1. Communicate effectively in both verbal and written English; (E)
   2. Balance competing demands and satisfy the conflicting needs of a multi-stakeholder-based constituency with tact and diplomacy; (E)
   3. Be flexible and adapt to a changing work environment and work priorities; (E)
   4. Work in a fast-paced, multiple-tasking, conflicting-priority mode with tight deadlines; (E)
   5. Work effectively with persons of different value systems, ethnicity, cultural backgrounds, language capabilities and disability; (E)
   6. Exhibit exemplary customer service, compassion, and care in the execution of all duties and interactions. (E)
4. Special Requirements: None.
5. Experience with NetSuite AP processing and reporting, proven proficiency in typing; 10-key by touch; advanced proficiency level in Microsoft Office Excel. (D)
6. A valid California Driver License, with access to a reliable vehicle/for driving a company vehicle, current proof of auto liability insurance, and a clean DMV record. (E)
7. Physical requirements needed to perform the essential functions of this job, with or without accommodation: (E)
   1. Hearing and talking on telephone and in person; sitting for extended periods, manual repetitive motion, pinching and finger flexion are required constantly (over 2/3 of the workday); (E)
   2. Lifting, carrying, pushing, pulling, bending, stooping, crouching, kneeling, balancing, climbing and crawling are generally not required.

Salary : $14,580