What are the responsibilities and job description for the HR Administrative Assistant position at Moss?
COMPANY OVERVIEW
Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation's top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.
POSITION SCOPE AND ORGANIZATIONAL IMPACT
Moss' HR Administrative Assistant provides transactional support for HR systems and processes, including administrative and coordination support to HR Leadership team. This role will assist with data reports, review vendor invoices, and credit card reconciliations related to team member business purposes. This position will monitor various HR inboxes and respond or escalate to the appropriate team, including COE, HR Business Partners, or Leadership.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Provide general administrative support to HR operations, including document management, scheduling, and correspondence handling
Compile and process all HR vendor invoices accurately and in compliance with account payables protocols
Process staff expenses and credit card reconciliations, ensuring thorough records and adherence to policies
Review and approve business card orders for new hires to maintain alignment with company branding
Support HRIS administrative tasks, including data entry, system updates, and user support for HR systems
Act as the primary point of contact for general calls and Workday escalations, providing timely and effective support to Team Members and managers
Handle simple support tickets that do not require configuration, resolving issues efficiently or escalating them to the appropriate team member
Coordinate the verification of employment process, responding to requests from external parties and ensuring compliance with company policies and procedures
Maintain accurate records and documentation related to HR administrative tasks, ensuring confidentiality and data integrity
Prepare various monthly reports, such as birthday communications and headcount reports, ensuring accuracy and completeness of data
Collaborate with other HR team members to streamline processes, improve efficiency, and enhance the overall Team Member experience
Stay updated on relevant HR policies, procedures, and regulatory requirements to ensure compliance and provide accurate information to stakeholders
Plan and coordinate HR-related events, including employee engagement activities and training sessions
Perform other duties as assigned
EDUCATION AND WORK EXPERIENCE
Spanish required
French creole is a plus
Bachelor's degree in Human Resources, Business Administration, or related field preferred
Proven experience in an administrative role, with exposure to HR functions preferred
Strong communication skills, both verbal and written, with the ability to interact professionally with Team Members at all levels
Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously
Attention to detail and accuracy, particularly when handling sensitive information and financial transactions
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HRIS systems (e.g., Workday) preferred
Ability to maintain confidentiality and handle sensitive information with discretion
Strong problem-solving skills and the ability to work effectively both independently and as part of a team
Commitment to providing exceptional customer service and support to internal and external stakeholders
JOB TITLE : HR ADMINISTRATIVE ASSISTANT
JOB LOCATION : FORT LAUDERDALE, FL
CLASSIFICATION : FULL TIME -NON-EXEMPT - SALARIED
REPORTS TO : LEAD, TEAM MEMBER SUPPORT
Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
