Office Manager – Satellite Office

The office manager position is responsible for overall office activities, including the reception area, mail, invoicing, large purchasing requests and facilities. Also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services.

· Manages the clerical support function to ensure and maintain a professional image.

· Supervise and coordinate overall administrative activities

· Monitor and maintain office supplies inventory for the entire staff in accordance with company purchasing policies and budgetary restrictions.

· Maintains office services by organizing office operations and procedures, assigning and monitoring clerical functions.

· Establish and monitor procedures for office record keeping

· Oversees office efficiency as point person for maintenance, mailing and shipping.

· Organize office operations and procedures

· Manage relationships with service providers and property management

· Actively participates in the planning and execution of company events

· Coordinate office staff activities to ensure maximum efficiency

· Maintain a safe and secure working environment

· Assists with recruitment and onboarding of new employees under the direction of HR Leadership

· Maintains man camp assignments under the direction of the Housing/Rental Manager

· Distributes and logs PPE/Safety to employees

· Participates in weekly invoicing activities under the direction of the Corporate Office Manager
Participate as needed in special department projects.

Position Requirements

· Experience with Microsoft Word and Excel is required

· Experience with QuickBooks highly desired

· Proficiency with computers is essential for this position

· Base knowledge of Bookkeeping practices

· Excellent organizational skills

· Proven ability to work under tight deadlines

Experience in Human Resources is required.

Must have experience supervising staff members

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• QuickBooks: 5 years (Preferred)
• Human resources: 3 years (Preferred)

Work Location: In person