Community Center Assistant

Job Description

Title: Community Center Assistant

Reports To: Director of Family Services

Department/Division: Family Services

FLSA Status: Non-Exempt

Employment Status: Full-Time

Date: September 14, 2020

Position Summary

Provides instruction and assistance to patrons engaged in computer learning and instructional activities in the Community Center. The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.

Responsibilities

Undertakes and performs the following and all other work-related duties as assigned (essential job functions in bold type):

• Assists with educational, informational training, social and recreation activities for housing development children and youth in the Community Center.
• Assesses each child’s development and recognizes problems of a culture and/or development nature which may be exhibited by certain children; when necessary, devises positive approaches to overcome problems.
• Ensures that an appropriate and equal level of attention and care is given to each child in a manner that is consistent with its needs, dependent upon age and stage of development.
• Ensures all necessary worksheets are copied for class instructions.
• Assists youth in completing homework assignments.
• Works in small groups or one-one one with youth to provide specialized assistance.
• Ensures that all activities are conducted in an equitable manner providing equal opportunity and access to equipment to all children in the group.
• Encourages children’s participation by providing interactive activities.
• Informs staff and parents of curriculum by preparing and submitting lesson plans; posting schedules and curriculum outlines.
• Prepares bulletin boards monthly based on the theme.
• Conforms to rules and regulations of the program.
• Maintains accurate records on youth enrolled in the program, to include attendance, conduct/indent, accident and participation forms.
• Assists in program surveys.
• Assists in preparing for and presenting youth programs.
• Prepares and serves snacks, in a sanitary condition, to make sure each child have a healthy snack.
• Performs clerical assignments as assigned.
• Stock and maintain inventory of supplies for supply cabinet, and office snacks.
• Assists children with homework and assists the homework helpers as required.
• Encourages consistency of service by maintaining communications with parents and staff.
• Protects families by keeping personal information confidential.
• Provides safe environment by maintaining orderly, clean and appealing facilities; removing known safety hazards.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.
• Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.

Education and Experience

High school diploma or possession of a certificate of equivalence of High School Achievement (GED) and One (1) to two (2) years of relevant experience or an equivalent combination of education and experience.

Knowledge and Skills

• Knowledge of classroom management and management of computer labs.
• Thorough knowledge of general office practices and procedures, including business English and arithmetic.
• Good knowledge of methods and procedures used in stock room and inventory control.
• Good knowledge of parts, supplies, and materials relative to Agency needs.
• Basic skills in operating computer equipment, applicable Agency software, and general office machines.
• Ability to communicate clearly, concisely, orally and in writing.
• Ability to read and comprehend simple instruction and correspondence.
• Ability to meet and deal tactfully and courteously with the public and to establish and maintain effective working relationships with other employees, vendors, and residents.
• Ability to deal effectively with sensitive and confidential information.

Supervision Controls

Generally, assignments and instructions from the Director of Family Services. The employee initiates and performs routine activities without supervisory direction. Problems or situations that arise and are not covered by instructions are either dealt with independently, or in consultation with the supervisor. The employee's work is spot-checked periodically for adherence to policies and ensures productivity. The employee has no supervisory duties.

Guidelines

The employee follows regulations and guidelines issued by HUD programs, community services, resident services, and resident initiatives and applicable Agency policies and procedures. When new guidelines are required, the employee develops them in consultation with the Director of Family Services.

Complexity

Most of the work performed by the employee is relatively routine. The employee identifies work that needs to be done, prioritizes, coordinates efforts and performs the tasks.

Scope and Effect

The employee's work affects other employees, children and their families throughout housing developments and the community. Performing work tasks effectively, efficiently and with compassion enhances relationships between resident families, the community and the Agency. Ensures the programs are operated efficiently and effectively allowing residents to participate in a variety of services that will assist them in their efforts to be self-sufficient.

Personal Contacts

The employee's contacts include: Agency personnel, residents, resident councils, businesses, schools, corporations, city and community service organizations and agencies. The purpose of such contacts is to bring youth services to the Agency and Community to foster resident pride, participation and provide various kinds of support and assistance for individual families.

Physical Requirements

• The employee's work is performed both indoors and outdoors, and may involve visits to participants’ homes and outside agencies. The employee may drive vans and/or busses, and may be required to push, pull and/or lift objects weighing up to and more than 25 pounds.
• Must be able to establish and maintain effective working relationships with co-workers, residents, service agencies, and work-related contacts in an environment that will sometimes include increased levels of work-related stress.
• Must be able to sit or stand for up to eight (8) hours at a time while performing work duties.
• Must be able to bend, stoop, push, and pull in the performance of work-related duties (e.g. moving or carrying objects or materials).
• Must be able to use fingers bilaterally and unilaterally to operate office equipment including computers, copiers, printers, facsimile machines, telephone, etc.
• Must have vision and hearing corrected to be able to perform essential job functions.
• Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.
• Must maintain a professional appearance and portray a positive image for the Agency.
• Must be able to maintain punctuality and attendance as scheduled.
• An employee may request a reasonable accommodation to mitigate any of the physical requirements listed above.

Work Environment

The employee's work is primarily in-office, but also involves visits to housing developments, residents’ homes, schools, offices of other agencies, community centers and meeting halls. The employee may be exposed to weather extremes and to the usual hazards associated with housing developments.

Other Requirements

• Must possess a State of Oklahoma driver’s license and maintain a good driving record.
• May be required to work an unusual work schedule.
• Must work with the highest degree of confidentiality.
• Must be available for occasional overnight travel for training.
• Must pass employment drug screening & criminal background check.

The Muskogee Housing Authority is an Equal Opportunity Employer. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The duties herein are representative of the essential functions of this job. This job description reflects management's assignment of functions; however it does not prescribe or restrict tasks that may be assigned. Nothing in this document restricts management's right to assign or reassign duties and responsibilities at any time. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job may be considered at the discretion of the Executive Director.

Employment with the Muskogee Housing Authority is on an “at-will” basis. Nothing in this document is intended to create an employment contract, implied or otherwise, and does not constitute a promise of continued employment.

Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

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EMPLOYEE SIGNATURE DATE

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MANAGER SIGNATURE DATE

Job Types: Full-time, Part-time

Pay: From $10.25 per hour

Expected hours: 15 – 20 per week

Schedule:

• Monday to Friday
• No nights
• No weekends

Application Question(s):

• Pre-employment drug screen is required

Education:

• High school or equivalent (Preferred)

Experience:

• Childcare: 1 year (Preferred)

Work Location: In person

Salary : $1 - $10