What are the responsibilities and job description for the Executive Assistant position at Natural Waterscapes LLC?
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our leadership team. This individual will play a critical role in ensuring the efficiency and effectiveness of our executive operations, acting as a strategic partner in managing day-to-day administrative and operational tasks.
Position Summary
The Executive Assistant will serve as a key liaison between executives and internal/external stakeholders, handling scheduling, communications, travel arrangements, and project coordination. The ideal candidate has a strong ability to anticipate needs, prioritize tasks, and execute responsibilities with professionalism and discretion. This position requires a high level of initiative, adaptability, and problem-solving skills. A limited portion of this position may be virtual/remote seasonally.
Key Responsibilities
Natural Waterscapes is a leading supplier for large pond and lake management products in the United States with locations in S. Williamsport, PA and Richardson, TX. Natural Waterscapes was recently named the Williamsport-Lycoming Chamber of Commerce Small Business of the Year for 2024.
Product lines include natural pond treatments, dyes, clarifiers, algaecides, aquatic herbicides, liners, and biological treatments. We sell a wide variety of fountains, aerators, and lights as well. We work hard to provide outstanding customer service and improve our customers’ water bodies while building a positive work environment for our employees.
Our employees enjoy a work culture that promotes a healthy work-life balance with a positive team-driven approach where we work hard and play hard.
Natural Waterscapes benefits include 11 paid holidays, health reimbursement account, paid time off, retirement plan with company match, and professional development.
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Position Summary
The Executive Assistant will serve as a key liaison between executives and internal/external stakeholders, handling scheduling, communications, travel arrangements, and project coordination. The ideal candidate has a strong ability to anticipate needs, prioritize tasks, and execute responsibilities with professionalism and discretion. This position requires a high level of initiative, adaptability, and problem-solving skills. A limited portion of this position may be virtual/remote seasonally.
Key Responsibilities
- Executive Support:
- Manage complex calendars, scheduling, and meeting coordination for executive leadership
- Serve as the primary point of contact between executives and internal/external stakeholders
- Manage email, prepare and edit correspondence, reports, presentations, and other documents
- Conduct research and compile data for executive decision-making
- Meeting & Event Coordination:
- Organize and coordinate executive meetings, external events, and company events (aka creator of fun!)
- Prepare meeting agendas, take detailed minutes, and follow up on action items
- Coordinate logistics for in-person and virtual meetings, including technology setup
- Travel & Expense Management:
- Arrange domestic and international travel itineraries, including flights, accommodations, and transportation
- Process and reconcile expense reports in a timely manner
- Project & Office Management:
- Assist in managing special projects, ensuring deadlines and deliverables are met
- Act as a liaison between departments to facilitate communication and workflow efficiency
- Maintain confidentiality of sensitive information and handle executive-level matters with discretion
- Exceptional organizational and time-management skills
- Strong verbal and written communication skills
- High level of discretion and professionalism when handling confidential information
- Ability to multitask and prioritize tasks in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Slack, Zoom, Google Workspace, etc.)
- Strong problem-solving skills and the ability to work independently
- Bachelor’s degree in Business Administration, Communications, or a related field preferred. Excellent, relevant experience will be considered as an alternative
- 3-5 years of experience as an Executive Assistant or similar administrative role supporting senior-level leadership
- Experience in e-commerce or direct to consumer sales organization is a plus
- Expert Level Microsoft Excel or equivalent data management platform
Natural Waterscapes is a leading supplier for large pond and lake management products in the United States with locations in S. Williamsport, PA and Richardson, TX. Natural Waterscapes was recently named the Williamsport-Lycoming Chamber of Commerce Small Business of the Year for 2024.
Product lines include natural pond treatments, dyes, clarifiers, algaecides, aquatic herbicides, liners, and biological treatments. We sell a wide variety of fountains, aerators, and lights as well. We work hard to provide outstanding customer service and improve our customers’ water bodies while building a positive work environment for our employees.
Our employees enjoy a work culture that promotes a healthy work-life balance with a positive team-driven approach where we work hard and play hard.
Natural Waterscapes benefits include 11 paid holidays, health reimbursement account, paid time off, retirement plan with company match, and professional development.
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