What are the responsibilities and job description for the Executive Assistant position at The Million Dollar Solution?
As the Executive Assistant, you will play a pivotal role in ensuring the seamless operation and efficiency of our executive's multiple businesses. This multifaceted role requires a highly organized, resourceful, and adaptable individual who can handle complex tasks, anticipate needs, and provide proactive support to the executive across a diverse range of activities.
Essential Job Functions (other duties may be assigned):
Email Management:
Proactively manage the executive's email inbox, screening and prioritizing incoming messages, and delegating emails as appropriate.
Respond to routine inquiries on behalf of the executive, demonstrating professionalism and attention to detail.
Identify urgent and critical emails, promptly bringing them to the executive's attention for immediate action.
Flag and follow up on important deadlines and requests, ensuring timely responses.
Calendar and Schedule Management:
Manage the executive's busy calendar, scheduling meetings, appointments, and events across potentially various time zones.
Coordinate internal and external meetings, conference calls, and video conferences, ensuring optimal time management and attendance.
Travel Arrangements:
Organize occasional travel itineraries, including flights, accommodations, ground transportation, and visa arrangements.
Stay updated on travel preferences and frequent flyer programs to optimize travel experiences.
Communication and Correspondence:
Handle incoming and outgoing communications on behalf of the executive, including emails, phone calls, and written correspondence.
Draft, edit, and proofread documents, presentations, and reports for internal and external stakeholders. Experience with Canva preferred.
Business Coordination:
Facilitate seamless communication and coordination between different business ventures and departments.
Assist in preparing for meetings, conferences, and other gatherings.
Information Management:
Maintain confidential and sensitive information with utmost discretion.
Research and compile data for various projects and reports, ensuring accuracy and timeliness.
Event Planning and Support:
Assist in organizing special events and activities.
Collaborate with teams to ensure events run smoothly.
Qualifications:
Bachelor's degree in Business Administration, Management, Communications or related field (or equivalent work experience).
Excellent organizational skills, able to manage multiple tasks and priorities effectively.
Strong attention to detail and problem-solving abilities.
Exceptional verbal and written communication skills.
Proficient in office software, including Microsoft Office Suite and virtual meeting platforms.
Ability to adapt to a fast-paced, dynamic virtual environment with a positive attitude.
A high level of professionalism, integrity, and confidentiality.
Flexibility to work outside regular hours when required.
Salary : $21 - $25