Executive Assistant

Salary: $22.00 to $26.00 hourly

Description

We are seeking a highly organized and detail-oriented Executive Assistant (EA) to play a crucial role in supporting a dynamic organization in Mechanicsburg, PA. This position offers an excellent opportunity to contribute to high-level operations, assist leadership, and ensure seamless communication and efficiency within the organization. If you are a proactive individual who thrives in a fast-paced environment, this role is for you!

Key Responsibilities

• Policy Administration: Oversee policies and procedures, identify potential conflicts, and communicate them to leadership. Manage service records for Board members and officers.
• Meeting and Committee Management: Assist in scheduling and logistics for groups, committees, and taskforces—create polls, compile agendas, record attendance, take minutes, and distribute materials.
• Communication and Reporting: Assemble and format weekly updates, proofread and edit content, and liaise with internal teams to distribute materials.
• File and Record Management: Refresh and maintain organizational files, folders, and systems, ensuring easy accessibility and compliance with records management policies.
• Building Maintenance Coordination: Facilitate inspections, coordinate maintenance requirements, and ensure compliance with state regulations.
• Calendar Management: Maintain executives’ calendars, schedule appointments, and ensure priority items are managed efficiently.
• Communication Facilitation: Draft, proofread, and edit correspondence and materials for internal and external audiences. Route organizational emails and member inquiries to appropriate staff as necessary.
• Document Management: Create and organize files, systems, and records for easy accessibility. Maintain organized shared drive folders and ensure compliance with records management policies.
• Travel Coordination: Arrange domestic and international travel itineraries, including flights, lodging, and transportation. Create detailed travel agendas as needed.
  
  
  

Requirements

Skills and Qualifications:

• Exceptional attention to detail and strong organizational skills.
• Proficiency in Microsoft Office applications and database management systems.
• Ability to manage logistical challenges, multitask, and meet deadlines.
• Excellent communication and interpersonal abilities.
• Experience working in association management or supporting senior management is a plus.
  
  
  

Why Work in This Role?

Join an organization that values initiative, collaboration, and a commitment to excellence. This position will allow you to make meaningful contributions, develop professionally, and support an impactful mission through meticulous administrative and operational support.

Interested candidates, please contact Robert Half for application details. We look forward to helping you take the next step in your career!

TalentMatch®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit

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