EXECUTIVE ASSISTANT

Dauphin County Prison is currently accepting applications for the full-time position of Executive Assistant. This position provides a variety of confidential administrative and support duties for the Dauphin County Prison Administration Office. This employee is responsible for but not limited to performing the following essential functions:

• Receives, screens, researches, and oversees the collection of records in response to Subpoenas.
• Composes letters, memos, bulletins and other business correspondence on behalf of the Warden, the Director of Criminal Justice, and other Prison Leadership.
• Answers routine telephone inquiries and correspondence.
• Works with the Litigation & Policy Coordinator to prepare items/issues for review by the Dauphin County Prison Board of Inspectors.
• Assists the Litigation & Policy Coordinator with special projects as assigned by the Warden, the Director of Criminal Justice, and/or other Prison Leadership.
• Assists the Litigation & Policy Coordinator with the collection of responsive records for Open Records requests associated with Dauphin County Prison.
• Tracks Prison Board action, prepares detailed meeting minutes, and completes projects as assigned or requested by the Board.
• Assists with the preparation and submission of the monthly Prison Board meeting packets.
• Assists with the screening, research, and drafting of submissions for various surveys.
• Maintains and updates records and files on various department projects and statistical information for completion of weekly, monthly, quarterly, and annual reports.
• Creates and distributes meeting agendas.
• Arranges and schedules meetings and special events.
• Monitors and oversees compliance with Record Retention Procedure and records storage for the facility.
• Maintains effective working relationships with staff, supervisors, and management from other departments and organizations.
• Interacts with staff, County officials, other departments, and the public on department related matters.

• Graduation from high school or an accredited equivalency program plus; a college degree or certification from an accredited college/university in business or a related field.
• Minimum of 3 years’ experience in professional office / administrative work. Previous experience in a correctional setting is preferred but not required or a comparable combination of education and experience.
• It is expected that the successful candidate for this position will achieve and maintain accreditation/certification in First Aid, Cardiopulmonary Resuscitation, and the use of automatic external defibrillator (AED).
• Must possess ability to maintain confidentiality about sensitive information and records.

• A favorable criminal background check and child abuse clearances are required.
• Attends meetings, seminars and training as required.
• Attends monthly Prison Board meetings.
• Assists of administrative support staff with work duties as needed.
• Performs other job-related duties as required.

BENEFITS:

• Competitive salary and Comprehensive County benefits package.
• Opportunity to master and learn new skills.
• A challenging and rewarding work environment.
• Professional development and growth opportunities.

Interested candidates should send their resume and cover letter to DCPHR@dauphincounty.gov.

Dauphin County is an equal opportunity employer and is committed to an inclusive workplace free of discrimination and harassment. Dauphin County prohibits discrimination and harassment of any type and affords equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.