What are the responsibilities and job description for the Procurement Coordinator position at Nebraska Public Power District?
Procurement Coordinator
Nebraska Public Power District (NPPD) has an immediate opening for a Procurement Coordinator located at Columbus General Office in Columbus, Nebraska. Position closes Thursday, January 16 at 11:59 p.m. Central Time.
This position will report to the Procurement Manager.
Position Summary
The incumbent serves as the District's liaison with vendors, bidders, and potential bidders regarding the District's procurement process, is the focal point for receipt and distribution of procurement documents, is responsible for uploading information and bids to the District's electronic bidding system, and is responsible for vendor on-boarding process including direct communication, issue resolution and accurate and complete vendor master data maintenance in SAP. This includes confirmation and entry of confidential vendor banking information.
Education, Training and Experience
Bachelor’s degree in business or related program,
OR
Associate degree, or equivalent accumulation of college credit hours, in Business or related program and 3 years’ business related experience
OR
High School Diploma/GED and 5 years’ business related experience.
SAP experience preferred, personal computer literacy with knowledge of Microsoft Office programs required, basic understanding of 1099 reporting.
Licenses and/or Certifications
None
Essential Duties & Responsibilities
Advise bidders and potential bidders regarding the District's procurement process and the District's electronic bidding system. Publish legal notices in accordance with Nebraska statutes and ensure accurate and timely availability of bid scheduling information as required to meet internal customer needs.
Independently on-board new vendors including the collection of all necessary documentation, resolving issues, and successful vendor relations. Coordinate and maintain master data for all vendors in SAP which includes creating, updating, and blocking vendor records. In addition, verify that the required vendor information is on file and are kept current. This includes the Approved Suppliers List at CNS and NERC CIP-013 requirements for T&D.
Support accounts payable process by reviewing and resolving inaccuracies with vendor information related to vendor name, address, ACH banking information, credit card payment process and/or checks. This includes researching previous invoices, contacting vendors to resolve issues, obtain new or updated W-9 Forms and ACH banking information.
Conduct formal public bid openings in accordance with Nebraska statutes and NPPD procedures, Develop bid tabulations, control access to procurement documents before and after bid openings, maintain the confidentiality of proprietary and confidential bidder information and ensure required information is included in all "conformed" procurement files and NPPD records. Publish Legal notices in accordance with Nebraska statutes and ensure accurate and timely availability of bid scheduling information.
Review contracts and procurement related documents for accuracy, consistency and standardization. Publish Bid documents, RFPs, RFQs, RFIs and RFSPs and notify potential bidders using NPPD’s electronic bidding system.
Expedite receipt of bid documents received and coordinate the distribution of all bids.
Administer and update the Procurement and Sourcing SharePoint sites; coordinate execution, upload, track, log, scan, and link documents in SAP, perform updates to the District’s bidding site with appropriate procurement information, review and coordinate obtaining insurance certificates based on current procurements.
Coordinate all to-be-executed and fully executed procurement documents and generate communications for distribution related to new procurements and amendments. Ensure all required documents, including receipt of bid security, performance bond, and insurance certificates, are current and up to date.
Develop Procurements over $100K report for monthly submittal to NPPD board of directors.
Accountable for other duties as assigned.
Core Competencies
Pay Grade - 10 Monthly
Typical Pay Grade Starting Salary Range: $4,838.00 - $6,047.00
Travel Required: Up to 25% (With no or minimal overnight stays, less than 3 per month, typically within state of Nebraska) Travel required may fluctuate by business need. This is an estimate and will be discussed further with candidates that receive an interview.
Nebraska Public Power District offers a competitive starting salary and an excellent benefits package including medical and dental insurance, 401K retirement plan, paid holidays, paid vacation, paid medical, training opportunities and more.
If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Human Resources at Nebraska Public Power District.
Nebraska Public Power District is an Equal Opportunity Employer
We are an Equal Opportunity Employer who values the contributions of its diverse work force. We are only legally able to hire persons who are 1) a United States citizen or national, 2) a lawful permanent resident of the United States, or 3) an alien legally authorized to work in the United States.
Benefits
Customers around the state know what to expect from NPPD — quality, reliability and performance excellence. Our values also extend to the way we take care of our employees and their families. We remain on the leading edge by providing competitive benefits that respond to the diverse lifestyles of our people in an ever-changing world.
Salary
Nebraska Public Power District offers a competitive starting salary with opportunities for growth. In addition to the base salary listed in posting, NPPD employees may also be eligible for our Annual Incentive Program (AIP) that may supplement total compensation at a level above and beyond the stated salary range.
Retirement Savings
NPPD employees may participate in two retirement plan options – a 401(k) plan and a 457(b) plan. Both plans allow for pre-tax or Roth contributions. After the first six months of employment, the 401(k) plan includes a generous matching contribution from NPPD. The five-year vesting period begins on an employee’s hire date. Our retired employees are eligible for retiree healthcare benefits as well as a life benefit paid out to designated beneficiaries upon their passing.
Health & Wellness
At NPPD, we care about the health and wellness of our employees. We offer new teammates two competitive hospital / medical plan options to fit their lifestyle and family needs. We also make an annual contribution to employee Health Savings Accounts, which can be used to offset out-of-pocket expenses. Employees and their spouse are invited to participate in a variety of wellness initiatives offered throughout the year as a way to enhance their wellness, reduce health risks and promote healthy lifestyles.
Other Benefits
Employees earn vacation on a schedule commensurate with their years of service. We also offer paid holidays as well as personal and family medical leave, including birth mother recovery leave and parental child bonding leave. All full-time employees receive a life insurance policy equivalent to two times the participant's annual salary at no cost to the employee. NPPD also offers dental and vision insurance as well as personal accident, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, pre-paid legal/identity theft, and short-and long-term disability insurance plans. Additional benefits include college tuition reimbursement, relocation assistance and complimentary access to an Employee Assistance Program.
Salary : $4,838 - $6,047
