What are the responsibilities and job description for the Office Administrator - (Seasonal) position at NJI Media LLC?
Description
Office Administrator - (Seasonal)
NJI is a wildly creative and strategically disciplined agency with offices in London, Washington, D.C., and Singapore. We work seamlessly across teams and time zones to align and deliver for our clients.
We’re seeking candidates for a non-traditional, seasonal part-time position to work within our Operations team. This role will be supporting in-person events and activities as well as assisting in daily office management. Our ideal candidate wants to learn more about administrative duties and the general ins and outs of working in a client services agency. This person should already have some technical knowledge, excellent research and writing skills, the ability to think creatively in a team environment, and a can-do attitude!
The selected candidate will play an active role in the planning and execution of company lunches and events, and client meetings that surprise and delight our guests. Candidates with strong attention to detail, and satisfaction in maintaining a neat office space are essential for this position.
The position will provide a unique opportunity to work on behalf of globally-recognized brands, alongside a team of creative and supportive professionals, and within a growing agency environment.
Responsibilities Include:
- Maintaining an organized office with stocked supplies (if you have a love of label makers, we'd love to nerd out over well-designed organizational systems with you).
- Keeping refreshments and snacks readily available for our staff.
- Assisting with vendor research and fulfillment.
- Ordering and setting up the team and client lunches.
- Performing daily receptionist duties such as receiving packages and greeting visitors and employees.
- Participating in hosting events from planning, ordering supplies, and setting up meetings and activities.
Basic Requirements:
- Based in the Washington, D.C. metropolitan area, ideally with a willingness to commute to our Old Town Alexandria headquarters at least three days per week. Flexibility is open to negotiation if needed.
- Ability to lift packages upwards of 40 lbs up the stairs to our main floor.
Bonus Points:
- Background and/or interest in hospitality/customer service.
- A sense of humor and a love of pandas, and the occasional dog.
Cover Letter.
We think of cover letters more in the old-fashioned pen pal sense. So, keep the job summary and skills list in your resume, and write something that personally expresses who you are and what draws you to NJI and this role.
Diversity Commitment.
Authenticity is the foundation of boundless creativity. Rooted in diverse life experience, our team challenges the status quo through our work and culture every day. We are committed to sustaining and improving NJI's inclusive workplace by actively expanding the diversity of our team. We encourage people from underrepresented groups to apply. If you require accommodations or assistance during the application process, please contact info@njimedia.com.