Part Time Administrative Assistant

Description

 Position Summary: The Administrative Assistant for the AVP of CMSE assists the AVP of CMSE in the daily management of responsibilities. This position is expected to live in accordance with a Christian code of conduct and take a Christian discipleship orientated approach to all that they do in this position. This position is directly responsible for assisting the AVP of CMSE in daily scheduling, communication management, team management, and financial accounting, especially in matters related to chapel. This position also manages individual, short-term projects assigned by the AVP of Campus Ministries and Student Engagement. This position is a 12-month, part-time position that reports directly to the AVP of Student Ministries .

RESPONSIBILITIES:

• Oversee and administer the in-person and online chapel courses under the guidance of the AVP for Student Ministries.
• Develop and grade assignments, track attendance, and submit grades for chapel to registrar.
• Provide feedback and regular communication to students enrolled in chapel courses.
• Communicate with chapel speakers and guest bands to secure financial documents and chapel visuals.
• Maintain chapel attendance equipment.
• Attend chapel to engage with students and monitor compliance with chapel policy.
• Assist in the financial accounting for the CMSE department.
• Support the CMSE Administrative Assistant/Office Manager in CMSE departmental initiatives.
• Complete individual, short-term projects assigned by either the AVP of CMSE or the CMSE Administrative Assistant/Office Manager.

 Physical Requirements

• Visual Abilities: Read reports, create presentations, and use a computer system.
• Hearing:   Hear well enough to communicate with co-workers, vendors, and students.
• Dexterity, Grasping, Feeling, Write, Type, and use the telephone, copier, and computer systems.
• Mobility:  Open files and operate office machines; move between departments and attend meetings across campus.
• Talking:  Frequently convey detailed or important instructions and ideas accurately, loudly, or quickly.
• Lifting, Pulling, Pushing: Exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
• Cognitive/Emotional: Ability to critically think and concentrate. Must be able to respond quickly to changes in conditions.
• Driving: Safely retrieve chapel speakers to and from airport and/or hotel.

WORKING RELATIONSHIPS

This position is a part-time position in Campus Ministries and Student Engagement and reports directly to the AVP of Student Ministries. This position works closely with the Office Administrator for CMSE.

WORK SCHEDULE

The Office of Campus Ministries and Student Engagement is open Monday through Thursday, 8:30 a.m. to 5:00 p.m., and Friday 8:30 a.m. to 12 p.m. Summer hours may vary. Office hours are subject to change as deemed necessary. Occasional work on Saturdays and evenings may be required. The nature of this position requires on-campus presence Monday-Wednesday, 9:00 a.m. - 2:00 p.m. Thursday 9:00 a.m.to 2:00 p.m. and 9:00 a.m. to 12:00 p.m. Friday. This position includes 4 weeks off without pay per year.

TRAVEL

Some travel may be required; however, all travel will be within regional proximity to the NGU Tigerville campus.

This job description in no way states or implies that these are the only duties to be performed by the employee. S/he will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.

Qualifications

• Professes evangelical Christian beliefs.
• Supports NGU’s mission statement and core values and holds a commitment to a Christian lifestyle and character in keeping with the biblical model.
• Affirm an understanding of and willingness not to teach contrary to, the Baptist Faith and Message 2000
• Affirm understanding of and willingness not to advocate contrary to the University's statement on Human Flourishing.
• Minimum of a bachelor's degree.
• Master’s Degree preferred.
• Minimum of 3 years prior applicable experience preferred.
• Ability to organize, prioritize and problem solve with frequent interruptions.
• Computer literacy and knowledge of Microsoft Office 365; experience with database use preferred.
• Competent to maintain detailed, precise records and documentation.
• Understand and comply with HIPAA and FERPA regulations.
• Integrates Biblical standards within all assigned responsibilities and approaches student engagement from a Christian, ministerial approach.
• Ability to develop and maintain healthy relationships with students, faculty, and staff.
• Ability to think creatively, improve current processes, and develop new initiatives.
• Desires to live beyond the job description to better the NGU community through Christian service and discipleship.
• Demonstrates a desire to seek excellence in all they do.