Bookkeeper

The NYS Public Employees Federation (PEF) is a diverse and powerful New York State labor union committed to creating a better life for our members. We represent around 50,000 professional, scientific, and technical workers in NYS government. Members include healthcare, education, corrections and supervision, youth services, direct care, and other professional titles.

The PEF Membership Benefits Program (MBP) mission is to serve active, dues-paying PEF members in a PS&T represented position and PEF retirees, with a wide variety of statewide and regional benefits and discount programs. PEF members take advantage of, and enjoy, the PEF Membership Benefits Program for its many benefits including: insurance protection, legal services, financial planning, and travel services, as well as discounted tickets for movie theaters, water/theme parks, sporting events, performing arts, and much more!

Overview:

Position involves maintaining bookkeeping records for Membership Benefits Program Group Benefits Fund. Responsible for all accounts receivable.

Position is based in Colonie, NY (office setting).

Responsibilities:

• Use of computerized accounting equipment and software to perform the functions of the position.
• Responsible for processing of all checks logged into the department; Prepare bank deposits; arrange for courier pickup to deliver deposits to banking facility; verify accuracy of bank deposit tickets upon return, thereby maintaining accurate record of all receipts.
• Post checks to individual members' direct bill accounts.
• Prepare detailed distribution of accounts receivable funds for general ledger accounts.
• Post accounts receivables to general ledger via computerized accounting system.
• Prepare backup and do general ledger prep for phoned in wire transfers between banks for investment account, savings account and checking accounts.
• Prepare invoices and maintain direct bill system for PEF members off payroll, retirees and associate members covered by PEF MBP programs.
• Answer questions of members pertaining to invoices.
• Responsible for processing and verification necessary to insure accurate and timely payment of all legitimate invoices, including monthly Aetna payments through the investment account, and writing required checks.
• Prepare check requisition with appropriate distribution of funds to general ledger expense accounts.
• Post accounts payable to general ledger via computerized accounting system.
• Issue checks as directed by the Program Administrator.
• Maintain complete backup file of paid invoices.
• Reconcile Credit Union accounts (savings and two checking accounts) and Amalgamated checking account.
• Compute invoice for PEF staff life insurance coverage on a monthly basis including annual rerates.
• Compute invoices to various vendors upon request and post payments to receivables upon receipt.
• Maintain Private Sector accounts and turn over insurance monies collected monthly.
• Maintain Consignment ticket accounts and reconcile seasonally.
• Prepare routine and special financial reports as requested by the program Administrator for Trustee meetings.
• Assist Program Administrator with annual budget preparation as requested.
• Assist auditors during annual Program audit.
• Perform other duties as may be assigned.
• Consistent and reliable attendance.

Qualifications:

• Associates or Bachelors degree in business or related field is preferred.
• Thorough knowledge of clerical bookkeeping principles and practices & general office practices and procedures.
• One to three years’ experience in all relevant accounting functions.

Successful candidate must demonstrate:

• Knowledge of automated accounting systems and related software (preferred experience with Great Plains Accounting Software).
• Excellent communication skills (written and verbal) to clearly communicate matters to all levels of management and union members.
• Strong analytical and problem-solving skills.
• Proficient in Microsoft Office with expertise in Excel.
• Ability to work independently and collaborate with various team members.
• Strong organizational skills including time management and attention to detail.
• Able to maintain confidential and sensitive information.
• Consistent and reliable attendance is critical.

Salary and Benefits:

The salary range for this position is $48,471.00 (minimum) - $59,995.00 (maximum).

Under a collective bargaining agreement, PEF offers an excellent benefit package which include:

• Health insurance with Health Reimbursement (HRA)
• Employer paid dental and vision insurance
• Flexible Spending Plan (FSA)
• Employer paid life and long-term disability insurance
• 401-k with safe harbor contribution
• Pension plan through SEIU
• Paid holidays, vacation, sick, and personal time
• Tuition reimbursement and on-going professional development

Job Type: Full-time

Pay: $48,471.00 - $59,995.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Please include your email address below if it's not included in your resume. Thank you.

Experience:

• Accounting: 2 years (Required)

Ability to Relocate:

• Albany, NY 12205: Relocate before starting work (Required)

Work Location: In person

Salary : $48,471 - $59,995