Accounts Payable Supervisor

Description

SUMMARY: Supervises and performs daily accounting functions within work group for an accurate Accounts Payable System. These functions include posting of receipts, account reconciliation, record keeping, generation of computer-generated trial balance and other reports. Ensures timely payment of all invoices along with accurate expense posting.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Communicate effectively with all levels of management, employees, customers and vendors
• Oversees the accurate and timely accounts payable process including timely payments and accurate expense coding
• Review, approve and post Payable Invoice Journals in D365 in addition to Purchase Order Invoices.
• Post Returned ACT payments and coordinate with vendors to update information in D365.
• Performs non-routine, moderately complex accounting functions following defined procedures for timely and accurate preparation
• Process/match and enter accounts payable invoices into computer system
• Research and make payment on all invoices timely/track payables
• Setup Vendors on ACH 
• Identify, research, and analyze account statements to resolve discrepancies
• Aid team to keep scanning and misc. items caught up
• Provide assistance to team to keep filing and misc. items caught up
• Maintain documentation for compliance to policies and procedures for internal audits
• Prepare documents and reports as assigned
• Validate accuracy of all documents
• Reconcile Accounts Payable monthly for financial statements 
• Keep accurate records of Vendor 1099 information
• Prepare, run and mail annual 1099's by January 15th of each year
• Maintain a flexible attitude and approach toward assignments and work within set guidelines
• Other duties may be assigned or requested.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RESPONSIBILITIES: Supervise 2-3 staff along with overseeing processes and management of the tasks.

Requirements

COMPETENCIES: Excellent interpersonal and written/verbal communication skills, customer skill and competent computer skills in use of Word, Excel, Outlook, and MICROFOFT GP software. Interpersonal skills required – relationship building, team player, and ability to manage customer concerns.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  

• Education and/or Experience: High School Degree or equivalent with (5) year progressive work experience in accounting (A/P) and General Ledger Experience. Accounts Payable Supervisory experience preferred. 
• Language Skills: Ability to read, analyze and interpret complex written information and instruction. Ability to respond to common inquires or complaints from Customers. Effective communications skill is required for position. Effective verbal, written and listening skills.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.   
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions supplied in both written and verbal format. Must be analytical, with ability to solve problems, and gather relevant data.   

Computer Skills: Microsoft Office (Word, Excel, Outlook)

Certificates, Licenses, Registrations: None

Other Skills and Abilities: None

Other Qualifications: None

TRAVEL REQUIRED: Minimal

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands, tools or controls; reach with hands and arms; climb stairs; balance, stoop, kneel, crouch or crawl; talk or hear. Ability to lift, push, pull or carry from 10 to 40 pounds. Specific vision abilities required by the job include close vision.

WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is not exposed to weather conditions.  

The noise level in the work environment is usually moderate. Normal office environment.