What are the responsibilities and job description for the Bilingual (English-Spanish) Executive Assistant position at Partners of the Americas?
Bilingual (English-Spanish) Executive Assistant
The Executive Assistant to the CEO (EA) position directly supports the President & CEO and will be bilingual in English and Spanish, an energetic and well-organized individual with an excellent work ethic and interpersonal skills. The EA provides support to our President & CEO and will be the primary point of contact for all matters pertaining to the office of the President & CEO and will serve as a liaison with the Board of Directors. The EA should always be able to use sound judgement, have outstanding organizational skills, demonstrate exceptional verbal and written communication skills, prioritize and multi-task all tasks by importance, the ability to thrive under pressure, and maintain confidentiality of all sensitive matters.
This role requires flexibility and adaptability, as the Executive Assistant will need to accommodate dynamic schedules and extended hours to support the President & CEO. The position involves engaging with members, board of directors, and program stakeholders across multiple time zones, requiring responsiveness and coordination outside traditional office hours.
This position is based in Washington, DC and must be able to work 2 / 3 days per week in the DC Office. This is not a remote position.
Essential / Primary Functions
- Provide comprehensive support services to the President & CEO that ensures outstanding communication and responsiveness.
- Act as the point of contact for the executive office for both internal and external persons.
- Serve as liaison to the Board of Directors, attend meetings and record minutes.
- Review, prepare and / or edit correspondence, presentations, reports, and memos, some of which may be confidential.
- Conduct research and analysis on issues of interest to the President & CEO.
- Provide support in strategic communications, organizational strategy, and all other special projects as assigned.
- Coordinate with other departments as needed, providing support to other departments as determined by the CEO.
- Organize CEO’s agenda and travel schedule, make arrangements for meetings and events for retreats, fundraisers, board meetings, etc.
- Perform general office duties such as ordering supplies, basic bookkeeping, and maintaining files and records, as necessary.
- Other tasks as required.
Qualifications
The Executive Assistant to the CEO must present the following skillset :
Education, Experience & Training
Working Conditions, Equipment & Physical Demands
The incumbent in this position works in an office environment. The incumbent in this position will utilize the following equipment and shall have the following physical demands :
The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.
The above job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.
The salary range for this position is $69,.00 to $,.00 annually.
Salary : $69