What are the responsibilities and job description for the Accounting Technician - Payroll position at Pasadena Area Community College District?
Salary : $56,003.04 - $61,743.60 Annually
Location : Pasadena, CA
Job Type : Full-Time
Job Number : 07500
Department : Business & Administrative Services
Division : Fiscal Services
Opening Date : 02 / 05 / 2025
Closing Date : 2 / 19 / 2025 11 : 59 PM Pacific
Probationary Period : Six months
Work Shift : Mon - Fri. 8 : 00 AM - 4 : 30 PM
Salary Schedule / Range : CFT-39
Under general supervision, the position is responsible for processing the District's payroll for classified, certificated, and unclassified staff. The position is also responsible for entering employee tax information into payroll systems, develops state and federal tax documents, and provides general payroll information to all employees.
Essential Function
- Processes and issues employee paychecks and statements of earnings and deductions.
- Computes wages and deductions.
- Reviews time sheets, work charts, wage computations, and other information to detect and reconcile payroll discrepancies.
- Compiles employee time, production, and payroll data from time sheets and other records.
- Processes paperwork for new employees and enter employee information into the payroll system.
- Verifies attendance, hours worked, and pay adjustments to post information onto designated records.
- Records employee information, such as exemptions, transfers, and resignations to maintain and update payroll records.
- Records adjustments to pay related to previous errors or retroactive increases.
- Keeps track of paid time off (PTO) for employees.
- Provides information to employees and managers on payroll matters, tax issues, benefit plans, and collective bargaining agreement provisions.
- Completes verifications of employment.
- Compiles statistical reports, statements, and summaries related to pay and benefits account.
- Trains employees regarding the District's timekeeping system.
- Reviews departmental documentation to ensure completeness.
- Files departmental documents, records, reports, and related materials.
- Performs related duties as assigned.
MINIMUM EDUCATION / EXPERIENCE
PREFERRED EDUCATION / EXPERIENCE
KNOWLEDGE, SKILLS AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.
KNOWELDGE OF :
SKILL TO :
ABILITY TO :
Core Competencies - The District has identified the following essential skills and attributes needed for success in this position.
APPLICATION AND SELECTION PROCESS
Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason . You can apply for a position from any computer with Internet access. Please keep in mind the following :
All materials listed below may be required for your application packet to be considered complete :
After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.
ADDITIONAL INFORMATION
PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer
At Pasadena City College, we value your contributions to our success and want to provide you with a benefit package that protects your health and helps your financial security now and in the future. Pasadena City College provides Medical, Dental, Vision, Basic Life, Basic Accidental Death and Dismemberment and Long-Term Disability insurance at no cost to the employee or eligible dependents.
MEDICAL : Employer-paid premium. Employee has the option of electing between PPO plans and HMO plans.
DENTAL : Employer-paid premium. Employee has the option of electing between a PPO plan and HMO plan.
VISION : Employer-paid premium. Vision benefit is contingent upon am employee's medical plan selection.
BASIC EMPLOYEE LIFE INSURANCE : Employer-paid premium for a $50,000 life insurance policy. If employee is age 70 or older, the life insurance policy is reduced to $25,000.
BASIC SPOUSE / REGISTERED DOMESTIC PARTNER LIFE INSURANCE : Employer-paid premium for a $1,500 policy. Benefit terminates when the employee reaches 70.
BASIC DEPENDENT LIFE INSURANCE : Employer-paid premium for a $1,500 policy.
BASIC ACCIDENTAL DEATH & DISMEMBERMENT : Employer-paid premium for a $1,500 policy.
LONG-TERM DISABILITY (LTD) : Employer-paid benefit pays 66.67% of your monthly salary (up to $3,000) monthly starting 140 days after you are out of work and continuing up to age 65 if the disability occurs at age 59 or before 5 years if the disability occurs at age 60 to 64 up to age 70 if the disability occurs at age 65 to 69 1 year if the disability occurs at age 70 or after.
MISCELLANEOUS RETIREMENT : Pasadena City College has two retirement formulas through the California Public Employees' Retirement System (CalPERS). The employer contribution rate is 26.68%.
A new member is defined as any of the following :
1. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
2. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
3. A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the Los Angele County Office of Education annual actuarial valuation.
Note : This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to or by calling the Benefits Office at (626) 585-7503,
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
COMPUTER LOAN PROGRAM : The College provides an interest-free loan to employees for the purchase of computer hardware or software. The maximum amount of the loan is $4,000. Eligible employees must have been employed by the College for one year and must be eligible to receive health and welfare benefits.
EMPLOYEE ASSISTANCE PROGRAMS : Two employee assistance programs that are free and available 24 / 7. Both programs are a counseling referral and provide confidential counseling help regarding marital discord, family problems, job-related stress, travel, funeral planning.
HOLIDAYS : 19 paid holidays per fiscal year 1 floating holiday (if hired by September 9th of each fiscal year)
VACATION : Annual Vacation Earnings Rate : Full-time employees who are covered by this Agreement,
and who are in paid status for eleven (11) or more days in each relevant calendar month,
shall earn vacation as follows : Years of ServiceVacation AccrualMaximum Days for Assignment
Start ofEnd Of
10 Months11 Months12 Months
1st year3rd year1 day / month101112
4th year6th year1 ¼ days / month12 ½13 ¾15
7th year10th year1 ½ days / month1516 ½18
11th year
1 ¾ days / month17 1 / 219 1 / 421
If an assignment is less than 100 percent, vacation is earned at the same rate, prorated to the percentage of the assignment.
SICK LEAVE : Employees are granted 12 days of sick leave.
Sick leave is advanced for all employees on July 1 each year. All unused sick leave accumulates from year to year. If an employee worked for another California community college district or county school, he / she may be entitled to transfer the earned sick leave.
The Human Resources office will send the necessary forms to the sending institution once they are informed that sick leave days are available for transfer.
BEREAVEMENT LEAVE : Employees are eligible for a paid leave of absence for a death in the immediate family or the immediate household. The allowed leave may not exceed three (3) working days or five (5) working days if travel of over three hundred (300) miles is required. Employees must provide such proof of eligibility for bereavement leave benefits as may be required by the District. The immediate family includes the employee's spouse, domestic partner, son, daughter, father, mother, brother, sister, father-in-law, mother-in-law, grandparents, grandchildren of the employee or the spouse / domestic partner of the employee, son-in-law, daughter-in-law, or any relative living in the immediate household of the employee as defined in Part II. A. 1. or any other person for whom the employee is legally responsible. Up to one (1) day's paid leave may be granted for an employee to make funeral arrangements and / or to attend the funeral of relatives not listed above. Up to one-half (1 / 2) day's paid leave may be granted for an employee to attend the funeral of a friend. Paid bereavement leave is not available during unscheduled hours or days of employment, during an unpaid leave of absence, or during the unpaid period of the year for those employees on a ten- (10) month or eleven (11) month assignment.
INDIVIDUAL POLICIES : Additional Insurance policies are available such as short-term disability, hospital confinement indemnity, sickness indemnity, cancer, accident, and lump sum critical illness.
IRC Section 125 : A cafeteria plan available to all employees that allow pre-tax money to pay for qualified medical and dental expenses and child care.
TAX-SHELTERED ACCOUNT : Employees (along with their immediate family members) are eligible to become members. 457(b) deferred compensation plans available, 403 (b) TSA plans, and Roth 403(b) plans.
VOLUNTARY PET INSURANCES : Employee has the option in signing up for a PPO plan or HMO plan
VOLUNTARY LIFE INSURANCE : Plan is available for employee to purchase.
VOLUNTARY ACCIDENTAL DEATH & DISMEMBERMENT : Plan is available for employee to purchase.
OTHER : There may be other benefit provisions as specified in the contract. Please contact the recruiter listed on the job posting directly for more information.
All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process.Be concise yet specific and informative in your responses to these supplemental questions. "See resume," attachments or links will not be accepted as a substitute for your responses to the questions in the following boxes. Incomplete responses will not be considered. Please indicate below that you have read and understand these instructions.
I understand that my application will be considered incomplete if any required sections of the application are not completed and / or if any documents that are required are not attached to my online application by the closing date.
Please specify your highest level of education.
Please indicate the years of experience processing payroll.
Indicate where you have worked to obtain experience in processing payroll.What was the time frame, what was the employer's name and describe the work performed. (You must complete this section).
Do you have work experience in K-12 or Higher Education?
Which of the following best describes your experience with payroll processing systems?
Which of the following best describes your experience with payroll software systems like LACOE or other similar platforms?
Required Question
Salary : $56,003 - $61,744
