Buyer Assistant

Job Summary
The Buyer Assistant will provide high-level administrative support to the buyers in the Procurement Department. The Buyer Assistant will perform other purchasing and organizational duties as needed.

Duties/Responsibilities:

· Set up new brokers and vendors using the Edict System for initializing and testing, managing purchase order (PO) transmissions, and any issues with Electronic Data Interchange (EDI) changes.

· Process and send purchase orders at a high volume daily using the AS400 system.

· Enter case codes for new items and item changes.

· Set up any new backhauls in AS400. Get daily printout of backhauls to complete pickups and manage allowances in backhaul system. Send pickup slips to Dispatch Department.

· Manage and launch Grocery Recalls on the Recall Info Link Website to our stores. Work with buyers to complete any paperwork needed for completion. Finalize, bill vendor and create a spreadsheet to credit stores.

· Enter any non-stock items ordered by our stores into the proper non-stock program in the AS400 system.

· Work with the buyer and receiving departments on delivery to warehouse and delivery to store. Print out non-stock paperwork/PO for warehouse. Run the non-stock billing daily from Data Processing.

· Deduct any invoices, handbills, etc. brought over by Data Processing and deliver to the Accounting Department (AD).

· Separate all green sheet invoices into broker folders weekly after billing is processed on Thursday Mornings.

· Prepare Transportation Backhaul Allowances Monthly reports at closeout for the Controller.

· Manage and deduct weekly AD Invoices and AD Funds on Fridays in the absence of the Director of Grocery Systems.

· Assist the buyers with day-to-day operations such as, but not limited to, updating bookings, new item forms, receiving inbound calls from the stores, and implementing store surveys.

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Ability to function well in a high-paced and at times stressful environment.

· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

· Able to type a minimum of 50 words per minute.

· Extremely proficient with Microsoft Office Suite and web-based software programs, with the ability to learn new or updated software on a continual basis.

Education and Experience:

· High school diploma required; Bachelor’s degree in Business Administration or related field preferred.

· At least two years of related experience required.

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• 401(k)
• 401(k) 3% Match
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Bessemer, AL 35020: Relocate before starting work (Required)

Work Location: In person

Salary : $20