What are the responsibilities and job description for the Spiritual Development Administrative Assistant I position at Pleasant Valley Baptist Church?
Position: Spiritual Development Administrative Assistant I
Reports to: Pastor of Spiritual Development
Status: Part-Time (25 hours/week)
Classification: Non-Exempt
Reports to: Pastor of Spiritual Development
Status: Part-Time (25 hours/week)
Classification: Non-Exempt
Description Summary
This position will work closely with the Pastor of Spiritual Development and the Adult Minister, along with the rest of the Spiritual Development department, to provide administrative support for the ministry within Spiritual Development (i.e. Adult Group Life, Twenty-Somethings, Men’s and Women’s ministry, Grow Studies, Legacy, Marriage, the Library). This position will help execute events and weekly ministry through their administrative support. Additionally, this position will bolster Twenty-Somethings by supporting and helping execute weekly services and events. Along with a passion for seeing people connected and growing in their walk with Christ, strong verbal and written communication skills are a must. Because of the varied scope of work required and the many individuals this position will interact with, this position requires someone able to manage multiple tasks, manage time well by prioritizing responsibilities, while maintaining great attention to detail.
Job Responsibilities
- Provide administrative support for the Spiritual Development department (Adult Group Life, Twenty-Somethings, Men’s and Women’s ministry, Grow Studies, Legacy, Marriage, and Library), including: financial, facilities, communication, supply acquisition, and event support.
- Provide support to help execute weekly Twenty-Somethings services and events.
Administrative
- Respond to phone calls, emails, and other requests for information in a timely manner
- Maintain forms/letters/correspondence
- Make appointments and calendar requests through Planning Center for the department
- Track attendance for Spiritual Development ministries
- Coordinate large order supplies for Spiritual Development ministries
- Coordinate printing curriculum and other print materials
Program Support/Events
- Schedule meetings and events
- Create and track registrations for ministry programs and special events
- Provide all administrative support for Spiritual Development ministries
- Support and help organize special events as they are developed
- Provide weekly in-person support for Twenty-Somethings services (Thursday PM) and events (various times)
Communication
- Weekly communication with first time guests to department programs/environments
- Coordinate regular communication with ministry partners of various ministries
Financial
- Submit requests for purchase orders and check requests
- Process weekly Visa reports
Equipping and Overseeing Ministry Partners
- Invite, develop and lead a team of office ministry partners to support Spiritual Development ministries
- Participate in training and enrichment opportunities, as available
Library
- Oversee library inventory and distribution (check out/in)
- Communication with library clients and volunteers
- Organize and direct volunteers to assist in running the Library
- Keep library inventory system and patron accounts up-to-date
Qualifications / Job Skills
- Evidence of a vibrant, growing relationship with Jesus
- Passion and commitment to lead people to a meaningful relationship with Christ
- A sense of calling for the position
- A member of PV in good standing, affirming the statement of faith and church covenant
- Ability to analyze, develop and implement strategies which rely heavily on volunteers
- Strong written, verbal, and interpersonal communication skills
- Ability to be self-motivated, work independently, and manage time well
- Good judgment/discernment
- Ability to multi-task and function in a changing environment
- Ability to equip and develop leaders to increase personal and ministry influence
- Ability to work well as part of a team
- Detail oriented and able to take initiative
- Thorough knowledge of the Google Suite/computer skills; ability to learn new software
- Customer Service skills/excellent people skills
- Ability to prioritize jobs and projects and collaborate with multiple leaders
- Chemistry that will work well with immediate supervisor and larger Spiritual Development ministry team
- Willingness to implement the vision of PV and support its leadership
- Weekend work during weekend services or Special Events may be required
Education / Experience
- High school graduate or equivalent
- Experience in equipping, training and motivating volunteers in the church or secular setting
- Experience in leading in ministry settings preferred
- Administrative experience in an in-person office environment.
Salary : $19 - $22