Demo

Administrative Assistant

PM Construction Services
Farmingdale, NY Full Time
POSTED ON 2/27/2025 CLOSED ON 3/24/2025

What are the responsibilities and job description for the Administrative Assistant position at PM Construction Services?

Overview
Join Our Team – Build Your Future with a Trusted Leader in Building Maintenance & Commercial Construction!

For over 30 years, our company has set the standard in delivering high-quality commercial construction projects. With a proven track record of success, we’re more than just a company – we’re a team dedicated to excellence, innovation, and growth.

When you join our team, you become part of a stable, established organization that values its employees, invests in professional development, and offers opportunities for advancement. We foster a supportive, collaborative environment where your contributions are valued and your career can thrive.

Take the next step in your career with a company that combines experience, integrity, and opportunity. Build A Better Tomorrow with us!

We are seeking a dedicated and organized Administrative Assistant to provide administrative support to our senior management team. This role is an excellent opportunity for a motivated, detail-oriented individual with a willingness to learn and grow into a higher-level leadership position.

Position Overview:
The ideal candidate will be a proactive, young professional eager to develop their career by mastering administrative processes, learning industry operations, and contributing to a dynamic team environment. This role offers the opportunity to learn and take ownership of diverse administrative and accounting tasks while supporting a fast-paced senior leadership team.

Key Responsibilities:

  • Administrative Support:
  • Perform general office duties such as answering phones, maintaining the company address book, filing, organizing office supplies, and ensuring smooth daily operations.
  • Project & Service Coordination:
  • Assist in coordinating construction and Service project activities, including:
  • Project or Service Work Order setup
  • Billing processes & Assistance
  • Client purchase orders
  • Change estimates, change orders, and file maintenance
  • Correspondence logs
  • Preconstruction Coordination:
  • Assist with preconstruction activities such as:
  • Bid & sales packages preparation
  • Proposals and qualifications documentation
  • File maintenance
  • Preparation of sales packages and presentations
  • Accounts Payable Support:
  • Assist with tasks such as:
  • Purchasing and Invoice processing
  • Subcontractor insurance verification
  • Lien waivers processing
  • Assisting with check runs
  • Monthly reporting
  • Accounts Receivable Support:
  • Assist with tasks such as:
  • Client and sales setup
  • Insurance verification
  • Purchase order processing
  • Insurance certificates and reference checks
  • Monthly reporting
  • Perform additional administrative and accounting duties as directed by management.

Why Join Our Team?

  • An opportunity to learn, grow, and advance over time.
  • A supportive team and leadership that values collaboration and development.
  • Competitive compensation and benefits package.

If you are eager to build a career, take ownership of responsibilities, and grow your skillset in a dynamic organization, apply today!

We look forward to hearing from you.

Job Type: Full-time

Pay: $21.41 - $22.32 per hour

Expected hours: 40.0 per week

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Education:

  • Associate (Preferred)

Experience:

  • Administrative: 2 years (Required)

Ability to Commute:

  • Farmingdale, NY 11735 (Required)

Work Location: In person

Salary : $21 - $22

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