What are the responsibilities and job description for the Procurement and Logistics Specialist position at Primavera Foundation?
PROGRAM DESCRIPTION AND JOB SUMMARY
The Primavera Foundation is co-creating pathways out of poverty through housing, workforce development, homeownership and financial education, and comprehensive community development.
The Procurement and Logistics Specialist plays a vital role in ensuring efficient procurement and logistics operations at the Primavera Foundation. This position involves managing the sourcing, purchasing, and delivery of goods and services, as well as overseeing inventory management and distribution processes. The successful candidate will possess strong organizational and analytical skills, excellent communication abilities, and a keen attention to detail.
DUTIES AND RESPONSIBILITIES (Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by leadership):
- Source and procure materials, supplies, and equipment required for company operation.
- Develop and maintain relationships with suppliers and negotiate terms and pricing agreements.
- Coordinate and track shipments, ensuring timely delivery and adherence to quality standards.
- Monitor inventory levels and reorder supplies as needed to maintain optimal stock levels.
- Collaborate with internal stakeholders to understand procurement needs and requirements.
- Evaluate supplier performance and identify opportunities for process improvement and cost savings.
- Manage documentation related to procurement activities, including purchase orders, contracts, and invoices.
- Ensure compliance with company policies, regulations, and industry standards.
- Provide support and assistance to other departments as needed to facilitate procurement and logistics processes.
- Adherence to and demonstration of Primavera’s guiding principles of integrity, respect, accountability, compassion, and leadership.
- Other duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES
- Strong negotiation skills and ability to build effective relationships with suppliers.
- Excellent analytical and problem-solving abilities.
- Strong communication and interpersonal skills.
- Attention to detail and accuracy in data management and documentation.
- Ability to prioritize tasks and manage multiple projects simultaneously.
MINIMUM QUALIFICATIONS
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field
- 2 years experience in procurement, logistics, or supply chain management.
- Proficiency with computer systems and software, including database programs.
PREFERRED QUALIFICATIONS
- 3-5 years experience in procurement, logistics, or supply chain management.
- Experience working for/with a non-profit organization
PHYSICAL ENVIRONMENT/CONDITIONS
- Office cubicle or shared office environment, with a moderate level of interaction and office noise.
- Ability to work seated at a workstation for a minimum of four hours per day, with intermittent standing, walking, bending stooping
- Visual acuity and hand dexterity to work with computer systems (monitor, keyboard), reports, and other data sources, reading/entering/processing data and figures
- Ability to use basic office equipment, including computer, fax machine, printers, copier/scanner, adding machine
The Primavera Foundation is committed to a discrimination-free workplace and to providing equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, color, creed, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, pregnancy, mental or physical challenging condition, marital/family status, amnesty, political affiliation, status as a covered veteran, or other protected characteristic(s) in accordance with applicable federal, state, and local laws.
