What are the responsibilities and job description for the Procurement Specialist position at Sahuarita Unified School District?
Position Type :
Secretarial / Clerical - Non-School Sites / Business Services Specialist
Date Posted : 12 / 9 / 2024
Location :
Business Services Office
Date Available : 12 / 21 / 2024
Closing Date :
UNTIL FILLED TITLE : PROCUREMENT SPECIALIST
CONTRACT TERMS : 12-month
SALARY CLASSIFICATION : Group D
15.45
GENERAL STATEMENT OF RESPONSIBILITIES :
To assist in ensuring the smooth and efficient operation of the district's business office; to play an integral part in providing a service-oriented relationship with all other district departments.
ESSENTIAL FUNCTIONS
A. PROCUREMENT
- Collaborates with staff to accomplish tasks related to the successful procurement and distribution of required products and services.
- Responsible for staff support in the areas of vendor database management, bidding, contracts and purchasing.
- Prepares specifications, bid invitations, and RFPs. Conducts public bid openings, bid analysis, vendor selection, product evaluation, and product recommendations.
- Reviews and processes requisitions to ensure compliance with contract pricing, procurement thresholds and District policy.
- Manages procurement related annual compliance and financial audit requirements to be in alignment with year-end reporting timelines and subsequent annual financial audit requirements.
- Manages the development of bidding in accordance with state procurement regulations. In conjunction with purchasing staff, coordinates the award process and facilitates contract award. Monitors vendor contract usage and associated terms and compliance
- Enters and prints all purchase orders;
- Maintains purchase order files;
- Answers phone calls and provides tracking services;
- Researches problems with orders;
- Assists the Business Services Manager with financial reporting and special projects;
- Creates 1099's and other required forms and reports;
B. GENERAL BUSINESS DUTIES
QUALIFICATIONS
A. REQUIRED EDUCATION, TRAINING & EXPERIENCE
B. PHYSICAL REQUIREMENTS
C. COMMITMENT & DEPENDABILITY
PERFORMANCE EXPECTATIONS
SUPERVISORY RESPONSIBILITY : None
PUBLIC NOTIFICATION OF NON-DISCRIMINATION : Sahuarita Unified School District does not discriminate on the basis of race, sex, color, national origin, sexual orientation, age, sex or disability in admission or access to , or treatment or employment in, its educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups.
Revised : April 2021
