AP/AR Specialist

Position Summary:

We are looking for a highly motivated, detail-oriented accounting professional with great customer service to join our clients’ accounting team. The right candidate will be looking for a long-term, full-time position and be able to commute to their corporate office in Petaluma, CA. The AP/AR Specialist will be responsible for supporting with the AP and AR process for a portfolio of 10-12 properties using Yardi Voyager software.

Key Responsibilities:

•   Review Invoice coding and process payables using Yardi Payscan.

•   Maintain Vendor Contact Info, W-9’s and Insurance Certificates.

•   Assist in 1099 process as needed

•   Review monthly rents and post monthly charges

•   Review late fee reporting and post late fees monthly

•   Maintaining any utility charges on spreadsheets and billing tenants for utility usage

•   Receive and post rent payments coming by check, ACH and Wire transfer.

•   Sending monthly rent statements to tenants and answering tenant billing questions.

•   Work closely with property managers and assist in collections if needed.

•   Assist in the CAM Reconciliation process.

•   Ad-hoc tasks and projects as assigned by manager.

Skills & Qualifications:

•   A.A. with a background in accounting or equivalent education and experience.

•   Minimum two years in high volume AR, AP or bookkeeping role, experience in commercial property management a plus.

•   Intermediate Word, Excel and Outlook, 10-key by touch, experience using property management so ware desired, i.e., Yardi Voyager but will train.

•   Excellent attention to detail and problem-solving skills, ability to prioritize and meet deadlines.

•   Experience in and works well in a fast paced, high-volume environment.

•   Strong Verbal and written communication skills with the ability to effectively communicate with all levels internally as well as outside the organization.

•   Knowledge of or willingness to learn lease language and how to apply to applicable circumstances. 

Personal Attributes:

•   Positive attitude and strong interpersonal skills, committed to customer service.

•   Strong work ethic taking ownership of all aspects of your job.

•   Self-motivated, able to work independently as well as supporting a team.

•   Flexible, adaptable to changing environments and/or priori es, the willingness to learn and take on additional responsibilities.

•   Excellent time management and organizational skills.