EXECUTIVE SECRETARY, SCHOOL

PUTNAM COUNTY SCHOOL DISTRICTEXECUTIVE SECRETARY, SCHOOLJOB DESCRIPTIONQUALIFICATIONS: (1) High School Diploma(2) Five (5) years experience as a secretary with a commercial firm, or two (2) years experience as a secretaryin a public school system; two years of college may be substituted for experience(3) Strong communication, technical and computer skills(4) Satisfactory criminal background check(5) Valid Florida Drivers License and acceptable driving recordKNOWLEDGE, SKILLS, AND ABILITIES: (1) Ability to read and interpret documents and required District information while maintaining a high level ofconfidentiality.(2) Follow directions and apply common sense understanding to carry out instructions furnished in written,oral or diagram form.(3) To perform this job successfully, an individual should have an extensive knowledge of Microsoft OfficePrograms including WORD and Excel and the Skyward system(4) Considerable knowledge of office practices and procedures and operation of office equipment(5) Good oral and written communication skills(6) Effective use of business mathematics; ability to perform required bookkeeping tasks(7) Ability to deal effectively and courteously with students, school personnel and the general public(8) Ability to supervise various clerical and/or paraprofessionals; work is performed under the generalsupervision and direction of the principal(9) Ability to type accurately and utilize the computer for word processing and other functions(10) Ability to schedule time and to handle multiple tasks in stressful situations(11) Maintain high degree of confidentiality, initiative and dependabilityREPORTS TO: PrincipalJOB GOALAssure the smooth and efficient operation of the school office so that the offices maximum positive impact on theeducation of students can be realized.SUPERVISES: N/APERFORMANCE RESPONSIBILITIES: (1) Answer telephone, e-mail and public inquiries in a professional manner, being helpful and responsive.(2) Serve as secretary to the Principal(3) Maintain Principals calendar including appointments, travel, and reimbursements.(4) Maintain high degree of confidentiality.(5) Maintain school records as necessary(6) Maintain daily employee attendance, pay records and substitutes utilizing the Skyward Payroll System(7) Process Schools Payroll including TDEs and travel reimbursements(8) Personnel Action Forms(9) Prepare and submit all Board materials(10) Post vacancies(11) Schedule interviews when necessary(12) Process all new employee records including internet/e-mail access and accounts(13) Request Maintenance Work Orders for all campus repairs/requests(14) Maintain employee lists alpha; grade level; subject, etc.(15) Assist Principal by planning, initiating and carrying to completion clerical, secretarial andadministrative activities(16) Attend and take minutes of staff meetings and other meetings in order to maintain a proper record forcommunication, documentation and audit purposes(17) Develop materials for Principals use for presentations, conferences and workshops(18) Perform bookkeeping tasks as needed(19) Maintain Personnel Allocation handbook(20) Maintain Notary status and up to date on current rules(21) All other duties as assigned by PrincipalPHYSICAL REQUIREMENTS: Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently asneeded to move objects.Job Description Supplement Code: 1TERMS OF EMPLOYMENT: Salary and benefits shall be paid consistent with the Districts approved compensation plan.Length of the work year and hours of employment shall be those established by the District. Position is twelvemonths; eight hours per day. Support Salary Schedule 0.EVALUATION: Performance of this job will be evaluated in accordance with provisions of the PCSD Boards policy onevaluation of personnel.Job Code Title: EXEC SEC, SCHJob Code: 73090Job Classification: 16 Administrative Support WorkersJob Class Category: F Educational Support PersonnelEEO Line: 51BOARD APPROVED: February 2004Amended: May 20, 2014