Contract Administrator

Quantum-Systems Inc is positioning itself to be a global leader in autonomous, AI powered aerial robotics. We have now stood up a wholly owned, and US operated business, Quantum-Systems Inc, in the United States. This business directly addresses the Defense and Security markets in North America. As a result of this expansion, we have a Contract Administrator opening for a well-qualified candidate.

As a Contract Administrator you will play a pivotal role in contract proposals, negotiations, and administration while ensuring compliance with company policies, legal standards, and customer requirements.

Responsibilities:

• The primary role is to develop, negotiate, and execute contract and subcontract agreements
• Maintain and manage contract obligations, oversee changes, and ensure smooth fulfillment of all contract terms with our vendors
• Ensure adherence to government regulations, legal standards, and company policies.
• Provide regular updates and briefings to program managers and executives on key contract details throughout the lifecycle
• Build and maintain strong, ongoing relationships with both internal and external stakeholders
• Create and manage comprehensive audit files for each contract, including all original documents, correspondence, modifications, and payment details
• Offer expert contractual guidance and formulate risk mitigation strategies to effectively manage business obligations
• Work on strategic proposals, Request for Information (RFI), Request for Proposals (RFP’s), Request for Quotes (RFQs), including NDA’s, Export Licenses, and LOIs

Requirements:

• A bachelor’s degree with at least 5 years of DoD and commercial subcontract experience in Aerospace, Manufacturing, or other related industry.
• Strong negotiation skills and ability to conduct details price and cost analysis
• Experience in contracts administration, business operations, or supply chain management
• Familiarity with different contract structures, including cost-type, fixed-price, and incentive contracts
• Attention to detail and organizational abilities
• Understanding of relevant laws and regulations – including DFARS and FARS knowledge
• Ability to work independently and as part of a team
• Up to 10% travel
• This is an In Office position

Job Type: Full-time

Pay: $90,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Moorpark, CA 93021: Relocate before starting work (Required)

Work Location: In person

Salary : $90,000 - $100,000